Protection Data Administrator at International Committee of the Red Cross (ICRC)

Overall Responsibility

The Data Administrator administers data collected by the ICRC to support its activities on behalf of people entitled to ICRC protection & assistance under international humanitarian law. The incumbent performs various data processing on computer mainly independently. They perform internal and external follow-up of individual cases. In addition, they ensure follow-up and updates of PROT6 files.

Tasks and responsibilities

• Carries out data processing; independently consults the database, inputs new data and updates existing data upon receipt of new information and carries out the required follow-up;
• Focal person for Archiving Prot6 individual files as required by Headquarters procedures;
• Contributes actively to the daily organization of the protection office; independently carries out office tasks – document checking, scan or photocopying and maintaining a proper filing system;
• Contributes to the protection and security of individuals personal data;
• Attends to the Protection department clients at the delegation, listens to their request and/or inquires and provides them with Restoring Family Links (RFL) services or accurate advice, referrals and follow-up as necessary there upon updates the visitors’ statistics on TeamSpace;
• Carries out translations from English to Swahili and vice versa to visitors who can only speak Swahili;
• In coordination with (RFL)/Data file holders, accompanies them for field support visit (Data) in Kenya and Tanzania;
• Carries out basic office tasks - document checking, photocopying, and maintaining a proper filing system for documents & files;
• Assist in Preparing mail for transmission (memos, Red Cross Messages, pouches) to other ICRC Offices and to the National Societies as well as other entities (i.e., Embassies);
• Assist in organizing Guantanamo phone calls – (Booking room, notifying family members, transport arrangements, gives feedback to Protection Department in Washington on the calls);
• Ensures the departments Archive Room is well maintained;
• Replaces RFL/Tracing colleagues in their absence.

Minimum Requirements and competencies

• University Degree or Diploma in Information Technology, Business or related studies;
• 2 years of professional experience in a similar field;
• Very good command of written and spoken English, with basic knowledge of French;
• Sense of organization and confidentiality;
• Good Analytical and organisational skills;
• Excellent data management skills;
• Excellent command of written and spoken English.