Internship – HR & Administration Assistant at DanChurchAid (DCA)

The main responsibilities of the Intern (HR & Administration Assistant) are:

Human Resources:

• Assist the HR Officer in recruitment and onboarding new staff 
• Assist the staff with the HRIS system set up and updating staff 
• Supporting staff wellbeing, facilitating effective access to health services as per medical insurance provisions 
• Assist the HR Officer on the employee development review (EDR) process – and end of probation reviews, as relevant - and ensuring satisfactory completion and filing of the same 
• Support effective leave planning 
• Support audit and update HR files 

 Logistics

• Make travel arrangements, such as booking flights, taxis, and making hotel reservations.
• Reconcile hotel, air tickets & taxi expense reports and requesting for payments.
• Support event planning, including sourcing and booking venues and confirming attendance. 
• Assist in tracking Nairobi office monthly logistics reports. 
• Support in managing the Nairobi Office asset list in DCA ADMIND system.
• Assist in management of Nairobi fleet
• Assist in all administrative procurement. 

Administration:

• Work closely with the Procurement and Logistics Officer to ensure proper filing systems are maintained.
• Managing office supplies and ordering new supplies as needed. 
• General office management duties to support the Nairobi team and wider organisation, ensure all office operations bills/invoices are paid on time.
• Ensure functionality of necessary office equipment, repair or replace damaged office equipment.
• Maintain inventory of office supplies and manage re-ordering processes.
• Main custodian of office phone and coordinate external general enquiries
• Directly supervise the Cleaner and Office Assistant

Required Qualifications

• Degree in Human Resources or other related field
• Knowledge and prior experience (minimum of 1 year) of human resources, administrative, logistics procedures would be advantageous. 
• Good communications skills. 
• Excellent computer proficiency (Microsoft Office – particularly MS Word & Excel) 
• High level of motivation, integrity, and commitment.
• Excellent planning and organisational skills, and ability to work with minimal supervision. 
• Good team player.
• Excellent interpersonal skills and ability to manage sensitive and confidential information.
• Minimal work-related travel is expected in this position.