Inventory Accountant at Gap Recruitment Services Limited

Role Overview

The Inventory Accountant will be responsible for maintaining accurate inventory records, coordinating closely with the Store Manager to ensure efficient stock management, and overseeing local procurement and petty cash operations. The role also supports importation planning by providing key inventory data and ensuring reorder levels are consistently monitored and maintained.

Key Responsibilities

Inventory Management & Control

• Maintain accurate and up-to-date inventory records in liaison with the Store Manager.
• Monitor stock movements, perform reconciliations, and investigate discrepancies.
• Conduct regular stock counts and verify balances between system and physical stock.
• Ensure adherence to established reorder levels to prevent stockouts or overstocking.

Procurement & Supplier Coordination

• Oversee local procurement to ensure timely and cost-effective purchasing of goods.
• Liaise with suppliers to track orders, deliveries, and invoice reconciliations.
• Support management in preparing reports and analyses to guide importation decisions.
• Assist in coordinating the importation of goods to ensure timely replenishment of stock in line with demand forecasts and reorder levels.

Financial Reporting & Analysis

• Prepare periodic inventory and cost reports for management review.
• Reconcile stock records with the accounting system and prepare necessary journal entries.
• Track inventory-related costs and assist in pricing and cost control decisions.

Cash Management

• Manage petty cash operations and ensure proper documentation of all disbursements.
• Prepare petty cash reports and reconciliations regularly.

Compliance & Audit Support

• Ensure all inventory, procurement, and cash operations comply with company policies and statutory requirements.
• Provide necessary documentation during internal and external audits.

Qualifications & Experience

• CPA Part III qualification (minimum).
• Diploma or Bachelors degree in Accounting, Finance, or a related field.
• 2-3 years experience in a similar role involving inventory and cost accounting.
• Strong understanding of inventory management systems and accounting principles.
• Proficiency in MS Excel and ERP systems (an added advantage).

Key Competencies & Attributes

• Excellent analytical and numerical skills.
• High attention to detail and accuracy.
• Strong coordination and communication abilities.
• Proactive, aggressive, and results-oriented.
• Integrity, accountability, and a structured approach to work.