Inventory Assistant at The Maa Trust

• The Inventory Assistant role will be to ensure the efficient management of all inventories within a decentralized storage system.
• This includes stock handling, tracking, and reporting for Program stores, Maa Beadwork stores (Raw materials), consumables, and other related inventories.
• The role is crucial in ensuring accurate record-keeping, timely stock replenishment, and supporting overall procurement and supply chain operations.

Key roles and responsibilities:

• Inventory Management
• Receive, inspect, arrange in the store and record incoming stock across all store locations which involves lifting and stacking items
• Ensure all inventories are properly labeled, stored, and tracked.
• Conduct regular stock counts and reconcile with inventory records.
• Maintain an up-to-date and accurate inventory management system.
• Identify and report any stock discrepancies, damages, or losses immediately.
• Decentralized Store Support
• Maa Beadwork Raw Material Stores
• Track movement of raw materials.
• Work closely with production teams to update stock records after each production phase.
• Ensure safe and clean storage practices are followed to preserve product quality.
• Consumables Store
• Maintain adequate stock levels of day-to-day operational consumables.
• Receive, arrange and Issue consumables based on approved requisitions and update records accordingly which includes lifting and stacking items.
• Monitor usage trends and inform the Inventory and Sourcing Officer for timely reordering.
• Maintain accountability for items issued to departments and track returns or replacements as necessary.
• Documentation and Reporting
• Update inventory sheets for the above stores daily with stock movements.
• Work closely with the Inventory and Sourcing Officer to coordinate purchases, deliveries, and stock replenishment.
• Compliance and Safety
• Follow all internal controls and inventory procedures to ensure transparency and accountability.
• Ensure safe storage and handling of all inventory items, including fragile or sensitive materials.
• Report any safety hazards or incidents within the store areas.

Qualifications and Experience

• A degree in Supply Chain Management, Procurement, Stores management or related field.
• Completed or at least CPSP Part 1 is an added advantage.
• At least Two (2) years of experience in inventory or storekeeping roles.
• Knowledge of inventory software or Excel-based inventory tracking tools is an added advantage.
• Strong attention to detail, organizational skills, and ability to work with minimal supervision.