Inventory Controller at Safal Group

Details:

KEY SPECIFICATIONS FOR THE POSITION

Qualifications required:

Minimum academic qualification: Bachelor’s degree in engineering

Experience required:

• General work experience (years): 10 years in engineering, technical procurement
• Specific to the position (level/discipline/years): 3 years in a similar role
• Industry: Manufacturing, Engineering

Key competencies and skills:

• Analytical skills
• Problem solving skills
• Planning & organizing skills
• Conflict resolution skills
• Effective communication skills

Language requirements:

• Kiswahili
• English

Computer literacy:

• MS Office packages
• SAP/ERP Applications

Main purpose of the position:

To assist the Supply Chain Manager in optimising the inventory level of spare parts, consumables and traded items of the Business Unit as well as the cost and effort needed to keep the inventory at an optimal level.

Responsibility for Internal and External relations

• Internal: 
• Coordinating with procurement on purchase requests for materials/items that need to be replenished as well as materials/items that should be procured through framework contracts
• Coordinating with stores on stock counts and replenishment settings for materials/items in inventory
• Coordinating with maintenance and operations on future consumption of materials/items, including preparing for overhauls and understanding historical consumption trends
• Coordinating with IT/SAP team on matters relating to data required to run inventory control optimisation software

Key responsibilities:

Operational responsibilities/Tasks

• Inventory
  • Monitor the inventory of SKU’s, spare parts, consumables; spare parts, consumables, traded items) and advise the Supply Chain Manager on required changes to SKU master data (safety stock, reorder point levels, reorder quantities) aimed at balancing inventory levels with expected service levels for each category, using inventory optimisation software (excel, SAP or other specialised software)
  • Keep the inventory control optimisation software active and up to date by liaising with IT/SAP team and software vendors
  • Reporting on inventory KPI’s and leading initiatives to improve inventory performance and reduce cost, which include initiatives in stores, operations and maintenance departments
  • Work out spare parts requirement plans together with maintenance department, in order to make sure the right quantity and type of SKU’s are available at the right moment
  • Assisting in updating and improving master data of SKU’s (descriptions, vendor information, stocking parameters)
  • Support other Safal group companies in their inventory optimisation if called upon by the Supply Chain Manager
  • Adhere to FIFO for all spares and consumables
• Procurement
  • Monitor Purchase Requests (PR’s) that are generated in SAP using the optimised stocking parameters
  • Follow up with procurement on the execution of Purchase Orders (PO’s) that result from above mentioned PR’s
  • Work with procurement on setting up framework agreements for materials/items that are frequently purchased and readily available
  • General
  • Adhere to Company standards and policies in addition to all regulatory requirements
  • Support and implement Company initiatives to achieve performance, quality and safety metrics
  • Contribute to periodic departmental and company planning and budgeting cycles including the annual Business Plan Process (BPP)
  • Actively support the BU management team in implementing BU- and company-wide policies/procedures and action plans
  • Collaborate with other Safal group companies on sharing best practices and improving performance
  • Ensure the safeguard and security of Company assets

Job Dimensions:

Working conditions:

• Working environment requires that the Inventory Controller wears PPEs all the time for safety reasons.
• May be required to travel
• The company may choose to relocate you to branches or other Group offices as and when needed
• Willing to work extended hours to accomplish job roles