Junior Accountant at Nairobi Central Hardware

JOB SUMMARY:

The Junior Accountant plays a key role in supporting the Finance Department, with a specific focus on managing the receivables function. This position is responsible for ensuring accurate & timely posting of customer transactions, maintaining financial records, & assisting the Senior Accountant in various accounting tasks as required.

KEY RESPONSIBILITIES:

• Clear all backlog entries into Tally ERP, ensuring up-to-date records.
• Physically reconcile delivery notes against invoices & submit a detailed monthly report by the last day of every month.
• Organize & file signed/stamped copies of delivery notes, especially for after-hours deliveries.
• Handle daily posting of receivable withholding VAT entries & process customer credit notes promptly.
• Send customer statements via WhatsApp & email on time & maintain consistent communication.
• Oversee the entire receivables function, including ledger entries & reconciliations.
• Clear all entries in the suspense ledger in coordination with relevant stakeholders.
• Actively follow up on customer payments & ensure timely collections on due dates.
• Post the list of delayed payments every Monday morning on the Sales & Admin group.
• Update the Cheque Returns group with returned cheque information as needed.
• Create & maintain accurate ledgers for both cash & credit customers.
• Acknowledge communication in all relevant internal groups & proactively engage in issue resolution.
• Issue complimentary slips promptly for customer payments collected within Nairobi.
• Archive all past records properly & ensure systematic filing for quick retrieval.
• Ensure timely banking of all cheques received.
• Post withholding VAT receivables & returned cheque journals accurately in Tally.
• Maintain proper document filing & organize financial records.
• Reconcile customer accounts regularly & resolve discrepancies efficiently.

QUALIFICATIONS:

• Bachelor’s degree in Accounting or Finance from a recognized institution.
• CPA Part II or higher will be an added advantage.
• Minimum of 1 year of hands-on experience using Tally ERP for bank reconciliations, journal entries, and receivables management.
• Prior accounting experience in a trading, retail, or distribution company is preferred.

KEY REQUIREMENTS: 

• High attention to detail & commitment to accuracy.
• Proficient in Tally ERP & Microsoft Office Suite, especially Excel.
• Excellent time management & organizational skills.
• Ability to prioritize & meet tight deadlines.
• Strong interpersonal & communication skills.

LANGUAGE REQUIREMENTS:

• English
• Kiswahili
• Gujarati (Optional)

REPORTING: 

• You will report to the Senior Accountant & CEO