Junior Executive Assistant at Open Capital Advisors

The Junior Executive Assistant role

This is a full-time role which entails working with our Senior Executive Assistant in supporting our Management team (Partners and Principals). The key roles and responsibilities include but are not limited to:

Calendar Management (Partners & Principals)

• Managing the Partners and Principals (where applicable) calendars on a daily basis and aligning to their ways of working
• Providing Partners with required and relevant meeting information in good time

Meetings

• Organizing internal and external meetings i.e., Venue, equipment, Video/teleconferencing set up, Zoom meetings, google meet etc
• Preparing and ensuring timely distribution of meeting agenda and any relevant documents using digital platforms, and taking minutes
• Following up for attendance and ensure calendar invites have been accepted
• Assisting the convener with the necessary preparatory work

Expense

• Accounting and submitting monthly credit card expenses for the Partners and Principals.

Travel Desk

• Coordinating end to end team travel requests together with our inhouse travel desk agent in a timely manner to ensure smooth business travel.

Administration tasks

• Providing support to the senior executives as required. (ad hoc requests)
• Providing support to the events management team
• Conducting research and gathering information

Your experience, skills, and qualifications

• A bachelor’s degree or diploma in office administration or any other related field.
• Minimum of 3 years of experience in executive assistance, administration and customer service in a fast-paced environment. Experience supporting senior management is strongly preferred.
• Proficient skills in Google and Microsoft Office Suite;
• Strong communication skills and analytical abilities;
• Excellent time management and project management with high level prioritization,
• Ability to handle multiple tasks concurrently;
• A team player who actively contributes to projects and/or tasks;
• Ability to effectively work with clients at all levels and backgrounds;
• Excellent command in written and spoken English;
• French speaking and writing skills will be an additional advantage.”