Junior Officer - Finance & Administration at Concern Worldwide

Reports to: Finance & Administration Officer

Direct Reports: Office Cleaner

Contract Details:

One (1) Year Fixed Term Renewable Contract Subject to Performance and Availability of Funds

Starting Salary of the Pay Grade 4

Group Pension

Group Medical Cover (Principal & 3 Dependants)

Group Life Assurance Cover

WIBA Plus/Personal Accident Cover

Main Duties & Responsibilities:

• Finance:
• · Assist in reviewing all finance documents and ensuring adherence to finance policy & procedures before making payment
• · Issuing of cash in line with Concern’s financial procedures & policies including ensuring the cashbox is stored securely during cash hours
• · Conducting daily and weekly cash counts, reconciling cash balances to cashbook balances and reporting any discrepancy
• · Preparing the float aging analysis report for review by Line Manager
• · Posting all cash and mpesa transactions on a daily basis
• · Properly labelling and filing all cash and mpesa documents and files
• Administration and Basic IT User Support:
• · Monitoring all stationery & office supplies and utilities to ensure timely & adequate supply & proper utilisation
• · Organising for and supervising housekeeping services - garbage collection, pest and rodent control and office cleaning to ensure a clean, health, safe and professional working environment**
• · Working closely with the ICT to provide basic IT user support e.g. connecting staff to the internet, printers, copiers, shared folder etc.
• · Working closely with ICT to maintain an updated asset and inventory register for Marsabit County and be responsible for the issuance and recovery of Concern assets and inventory in Marsabit
• Stores and Distribution
• · Releasing, issuing and receiving goods from and to the stores
• · Verify all stock moving in and out of the stock to ensure that they are in good condition and quantities
• · Ensuring appropriate forms are used, and authorization provided, for all stock movements
• · Organising dispatch, loading and offloading of deliveries
• · Ensuring proper and safe handling of stock
• · Limiting access to the store and ensure that it is locked when unattended
• · Ensuring the store is clean, neat and orderly at all times
• · Ensure that materials are stacked safely with no risk of injury or damage and in such a way as to ensure ease of access
• · Recording and reporting any stock damages, discrepancies or shortages
• · Maintaining accurate and complete store records in line with Concern's policy & procedures
• Responding to Emergencies:
• · Participating and contributing as necessary towards Concern’s emergency response as and when necessary
• · Complying with Concern’s health, safety and security guidelines during emergencies
• Concern Code of Conduct and Associated Policies:
• · Adhering to the standards of conduct outlined in the Concern Code of Conduct & Associated Policies
• · To support and promote the standards outlined in the Programme Participant Protection Policy and Concern Code of Conduct

Qualifications, skills and Experience

• A Degree in Accounting, Finance, Business or Public Administration or relevant field
• · Professional certification ACCA/CPA - Minimum level II
• · At least one (1) years’ experience in a similar role. Experience in an NGO or CBO is preferred
• · Knowledge of and competency in common finance/accounting and administration, logistics processes and procedures
• · Proficiency in the use of MS Office
• · Excellent communication, interpersonal, planning and organization skills
• · Fluency in English and Kiswahili. Fluency in the local language is preferred.
• A proactive self-starter and achiever

Concern has an organisational Code of Conduct (CCoC) with three Associated Policies; the Programme Participant Protection Policy (P4), the Child Safeguarding Policy and the Anti-Trafficking in Persons Policy. These have been developed to ensure the maximum protection of programme participants from exploitation, and to clarify the responsibilities of Concern staff, consultants, visitors to the programme and partner organisations, and the standards of behavior expected of them. In this context, staff have a responsibility to the organisation to strive for, and maintain, the highest standards in the day-to-day conduct in their workplace in accordance with Concern’s core values and mission. Any candidate offered a job with Concern Worldwide will be expected to sign the Concern Staff Code of Conduct and Associated Policies as an appendix to their contract of employment. By signing the Concern Code of Conduct, candidates acknowledge that they have understood the content of both the Concern Code of Conduct and the Associated Policies and agree to conduct themselves in accordance with the provisions of these policies.

Concern’ is the trading name of ‘Concern Worldwide’, a company limited by guarantee, registered number 39647; registered charity number CHY 5745, registered in Ireland, registered address is 52-55 Lower Camden Street, Dublin 2, Ireland. *Follow Concern online: www.concern.net