Assistant Accountant at KEMRI Wellcome Trust Research Programme (KWTRP)

JOB PURPOSE: 

This role is responsible for maintaining Payables, staff Accounts, Grants management etc

KEY RESPONSIBILITIES

General Ledger Update

• Posting of Supplier Invoices, staff advances, journal entries, grant receipting.

Accounts payable

• Processing of Invoices/payments including Suppliers, Rent, staff accounts, taxi, utilities, mileage, photocopy etc
• Correct coding of Invoices to the right GL code and grants.
• Ensuring the payments have relevant supporting documents as per requirements before forwarding for approval.
• Preparing the payment journals for the GL and Bank to be updated
• Preparing Supplier reconciliations on monthly basis
• Maintaining the journal voucher listing
• Approving payments as and when required

Prepayments

• Managing the 3rd party payments and reconciliations to Subcontracted funders and reconciliation of the balances on monthly basis, this include KPA, ESSACIPAC e.t.c

Online Banking

• Preparing Payments of all Invoices that are due to Suppliers and Staff on time
• Preparing reconciliation for all Bank accounts and credit card on time
• Monitoring Bank balances and requesting for top ups when required.

Cash Management

• Overseeing the daily cash counts and ensuring amount tallies with Cash balances and reporting any deficits/shots
• Acting as Cashier cover when required

Staff Accounts

• Ensure that any staff advances are signed at the time of receipt and posted in respective staff accounts
• Carry out staff account reconciliations for Nairobi office and clearance of balances by initiating payments or sending reminders where applicable.
• To process and close Staff Travel Requisitions and travel claims in FMS

Grant reporting

• Monthly preparation of grant reports inline with donor requirements and Institutional policies
• Ensuring that reports are signed, email sent to PI’s and the same filed in respective files.
• Raising of Invoices to request funds from funders.

Store Management

• Posting of stock requisition sheets in the ledger
• Participating in stock takes when required.

Other Accounts and Administrative Duties

• Filing of documents and organising for archiving of files and documents
• Assisting on fixed assets, count, tagging, recording.
• Saving all necessary documents online in shared folders sequential as required
• Retrieval of documents for Audit purposes when required
• Maintaining the finance delivery book.
• And any other duties that may be assigned from time to time.

QUALIFICATIONS:

• Bachelor’s degree in Bcom or related field from a recognised institution.
• CPA I or CPA II qualified accountant and registered with ICPAK.
• A Minimum of three-years’ experience in accounting
• Data entry and records maintenance skills
• Bookkeeping and accounting skills
• Previous experience in purchase to pay
• Ability to use accounting packages and MS Excel

COMPETENCIES:

• Demonstrate high levels of integrity and confidentiality 
• Excellent interpersonal, verbal and written communication skills 
• Strong Organizational, planning and administrative skills 
• Strong attention to detail and ability to work with minimal supervision 
• Teamwork with the ability to work diverse teams