L&D Programme Coordinator at Career Options Africa Ltd

Job Description

Administration and Coordination

1. Provide overall administrative, logistical, and operational support to assigned projects and programmes (e.g., learnerships/bursaries).
2. Plan and maintain the Skills Development training calendar to ensure the Learning & Development schedule aligns with business needs.
3. Assist in the vendor/supplier onboarding process.
4. Collate information for Training Committee meetings.
5. Assist with Pivotal grant applications.
6. Upload, update, and maintain learner records on LMS and HR systems.
7. Coordinate and set up meetings and training sessions.
8. Ensure all data within the portfolio is accurate.

Project Delivery and Support

1. Manage learner intakes and support the delivery of relevant programmes.
2. Administer and coordinate all learner-related activities, including SLAs, schedules, inductions, and check‑ins.
3. Coordinate and deliver marketing and communication for skills development initiatives (e.g., learnership feedback reports, emailers, videos).
4. Provide support for Skills Development queries in the absence of the Skills Development Manager.
5. Plan, administer, and coordinate skills development events (e.g., graduations and skills workshops).
6. Facilitate relevant information sessions and graduations.

Financial Administration

1. Verify and process payments to ensure timeous supplier payments.
2. Capture and generate reports for tracking payments and invoices.
3. Support the planning and tracking of the overall Skills Development budget.
4. Track and administer skills levies for South Africa and foreign countries, flagging inconsistencies or concerns.

Reporting and Research

1. Conduct research for projects, service providers, and content to support the Skills Development Manager.
2. Assist in compiling and preparing reports for approval or submission, including annual and half‑year compliance reports.
3. Collate and distribute ad‑hoc reports, including learner statistics and confidential assessment feedback.
4. Prepare monthly learnership reports for divisions.
5. Gather information for board, half‑year, and annual reports.
6. Extract data for specific skills development reports.
7. Plan, execute, and analyse scheduled and ad‑hoc surveys.

Stakeholder Engagement

1. Liaise with and maintain relationships with internal and external stakeholders, as well as delegates, to support the learning experience.
2. Act as a point of contact for vendors, internal stakeholders, and delegates regarding skills development queries.
3. Assist with stakeholder engagements, including preparing presentations required by the Skills Development Manager and Group Head of Learning.

Qualification

1. Program/Project Implementation    
2. Bachelor's or equivalent 3 year degree. (ISCED 6)
3. More than 3 years of experience in a similar role