Assistant Project Coordinator – Security & ICT Projects at Gap Recruitment Services Limited

Key Responsibilities

Project Coordination

• Support the planning, execution, monitoring, and successful delivery of Security and ICT projects.
• Assist in developing project schedules, work plans, and resource allocation.
• Coordinate daily activities of field engineers, technicians, subcontractors, and suppliers.
• Track project progress and follow up on outstanding activities to ensure deadlines are achieved.
• Coordinate project kick-off meetings and site mobilization activities.

Site Operations

• Coordinate site surveys, installations, testing, commissioning, and project handovers.
• Ensure technical teams have the required equipment, materials, documentation, and site access.
• Conduct regular site visits to monitor progress and identify potential issues affecting project delivery.
• Support quality inspections to ensure installations meet approved specifications and client expectations.

Client & Stakeholder Coordination

• Serve as the primary coordination point between clients, consultants, contractors, suppliers, and internal teams.
• Schedule meetings, prepare agendas, record minutes, and monitor action items to completion.
• Maintain effective communication with all project stakeholders throughout the project lifecycle.

Documentation & Reporting

• Maintain accurate project documentation, including work schedules, site reports, progress reports, variation requests, and completion records.
• Prepare regular project status updates highlighting milestones, risks, challenges, and corrective actions.
• Ensure all project documentation is complete, organized, and readily accessible.

Logistics & Resource Management

• Coordinate procurement requests and monitor delivery of equipment and materials to project sites.
• Track project inventory and support reconciliation upon project completion.
• Coordinate transport, accommodation (where applicable), permits, and site access for project teams.

Quality, Safety & Compliance

• Support implementation of quality assurance procedures throughout project execution.
• Identify potential project risks, delays, and technical challenges and escalate appropriately.
• Promote compliance with company Health, Safety, Security, and Environmental (HSSE) policies and client requirements.

Qualifications

• Bachelor's Degree or Diploma in Electrical Engineering, Electronics Engineering, Telecommunications, Information Technology, Computer Engineering, or a related technical discipline.
• Minimum of 2 years' experience in project coordination, project support, or technical operations within the Security Systems, ICT, ELV, Telecommunications, or Systems Integration industry.
• Experience coordinating technical teams and multiple project activities simultaneously.
• Good understanding of project coordination principles and project lifecycle management.
• Experience preparing project documentation, schedules, reports, and progress updates.
• Working knowledge of Microsoft Office Suite.
• Experience using project management tools such as Microsoft Project, Trello, Asana, or similar platforms is an added advantage.
• Basic knowledge of AutoCAD or the ability to interpret technical drawings is desirable.
• Valid driving licence is an added advantage.

Preferred Technical Exposure

Candidates with experience supporting projects involving one or more of the following solutions will have a distinct advantage:

• CCTV & Video Surveillance Systems
• Access Control Systems
• Time & Attendance Solutions
• Intruder Alarm Systems
• Fire Detection & Suppression Systems
• Structured Cabling
• Fibre Optic Installations
• Networking Infrastructure
• Wireless Solutions
• Audio Visual (AV) Systems
• Data Centre or ICT Infrastructure Projects