Vacancies at Gap Recruitment Services Limited

Key Responsibilities

Inventory Management

• Manage the complete inventory lifecycle, including receiving, inspection, storage, issuance, transfers, returns, and disposal of stock.
• Monitor inventory levels to ensure adequate stock availability for ongoing and upcoming projects.
• Maintain accurate inventory records within the inventory management system and ensure data integrity at all times.
• Prepare, issue, and maintain records of delivery notes, material issue vouchers, goods received notes, and inventory movement documentation.
• Track all inventory movements and conduct regular stock reconciliations between physical inventory and system records.
• Investigate stock variances and recommend corrective actions to minimize inventory losses.
• Support continuous improvement initiatives aimed at enhancing inventory accuracy and operational efficiency.

Project Support

• Work closely with Procurement, Project Managers, and Technical Teams to ensure timely availability of equipment and materials.
• Coordinate material allocations for project installations and monitor utilization throughout the project lifecycle.
• Support material planning for upcoming projects to avoid stock shortages or delays.
• Ensure project inventory is accurately tracked from issuance through project completion.

Inventory Reporting & Analysis

• Maintain accurate inventory valuation and cost records.
• Monitor inventory transactions, including purchases, transfers, adjustments, and disposals.
• Prepare regular inventory reports highlighting stock levels, slow-moving items, ageing inventory, stock variances, and consumption trends.
• Analyze inventory data to identify opportunities for cost savings, improved stock control, and operational efficiencies.
• Support Finance during monthly inventory reconciliations and financial reporting.

Systems & Process Management

• Utilize inventory management software to monitor stock movements and maintain accurate records.
• Support automation and continuous improvement of inventory processes.
• Ensure all inventory transactions are processed accurately and promptly.
• Maintain proper documentation and filing for all inventory-related records.

Compliance & Audit

• Ensure compliance with company inventory policies, procurement procedures, and internal controls.
• Support internal and external inventory audits by providing complete and accurate documentation.
• Participate in routine stock counts, cycle counts, and annual inventory verification exercises.
• Recommend improvements to inventory control procedures and warehouse operations.

Qualifications

• Bachelor's Degree in Supply Chain Management, Procurement, Logistics, Business Administration, Accounting, Finance, or a related field.
• Minimum of 2 years' experience in Inventory Management, Stores Management, Warehouse Operations, or Stock Control within the Security Systems, ICT, Electronics, Engineering, Telecommunications, Manufacturing, or Construction sectors.
• Experience managing technical inventory and project materials is highly desirable.
• Strong understanding of inventory control principles, stock reconciliation, and inventory reporting.
• Experience using ERP or inventory management systems such as Zoho Inventory, SAP, Microsoft Dynamics, Odoo, or similar platforms.
• Proficiency in Microsoft Excel and Microsoft Office Suite.
• Strong analytical, organizational, and problem-solving skills.
• Excellent attention to detail and ability to maintain accurate records.

Preferred Qualifications

The following will be an added advantage:

• CPA (Part II or above)
• CPSP-K
• Professional certification in Inventory or Warehouse Management
• Experience supporting project-based inventory management.
• Familiarity with Security Systems and ICT equipment, including:
  • CCTV Systems
  • Access Control Systems
  • Time & Attendance Systems
  • Fire Detection Systems
  • Structured Cabling
  • Networking Equipment
  • Fibre Optic Infrastructure

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Key Responsibilities

Business Development

• Identify, prospect, and develop new business opportunities across corporate, commercial, government, and institutional sectors.
• Build and maintain a healthy sales pipeline through networking, referrals, strategic partnerships, and proactive prospecting.
• Develop and execute sales strategies to achieve and exceed monthly, quarterly, and annual revenue targets.
• Conduct market research to identify emerging opportunities, customer needs, and competitor activities.
• Generate new business while growing revenue from existing client accounts.

Consultative Solution Selling

• Understand client operational and security requirements and recommend appropriate Security and ICT solutions.
• Conduct client meetings and site visits in collaboration with technical teams.
• Prepare professional proposals, quotations, presentations, and commercial offers.
• Present integrated technology solutions that deliver measurable value to clients.
• Work closely with Presales and Project teams to ensure proposed solutions meet customer requirements.

Client Relationship Management

• Develop and maintain strong, long-term relationships with clients and key decision-makers.
• Provide exceptional customer service throughout the sales cycle and post-project implementation.
• Identify opportunities for cross-selling and upselling additional technology solutions.
• Ensure high levels of customer satisfaction that generate repeat business and referrals.

Sales Performance & Reporting

• Negotiate commercial terms and successfully close business opportunities.
• Maintain accurate sales forecasts, pipeline reports, and CRM records.
• Prepare weekly and monthly sales performance reports.
• Monitor key performance indicators and recommend strategies to improve sales performance.

Market Intelligence

• Stay informed on developments within the Security Systems and ICT industry.
• Monitor competitor offerings, pricing strategies, and emerging technologies.
• Represent the company at networking events, exhibitions, and industry forums to enhance brand visibility and generate leads.

Qualifications

• Bachelor's Degree in Business, Marketing, Information Technology, Engineering, Telecommunications, or a related field.
• Minimum of 3 years' experience in B2B sales within the Security Systems, ICT, Telecommunications, Systems Integration, or Technology Solutions industry.
• Demonstrated success in achieving and exceeding sales targets.
• Experience selling enterprise technology solutions to corporate and institutional clients.
• Strong understanding of solution-based and consultative selling methodologies.
• Experience preparing proposals, quotations, and commercial presentations.
• Proficiency in CRM systems and Microsoft Office Suite.
• Valid driving licence is preferred.
• Valid passport and willingness to travel when required is an added advantage.

Preferred Industry Experience

Candidates with experience selling one or more of the following solutions will have a distinct advantage:

• CCTV & Video Surveillance Systems
• Access Control Systems
• Time & Attendance Solutions
• Intruder Alarm Systems
• Fire Detection & Suppression Systems
• Structured Cabling
• Networking Infrastructure
• Wireless Solutions
• Audio Visual (AV) Systems
• Data Centre Infrastructure
• Enterprise ICT Solutions
• Building Management Systems (BMS)

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Key Responsibilities

Project Coordination

• Support the planning, execution, monitoring, and successful delivery of Security and ICT projects.
• Assist in developing project schedules, work plans, and resource allocation.
• Coordinate daily activities of field engineers, technicians, subcontractors, and suppliers.
• Track project progress and follow up on outstanding activities to ensure deadlines are achieved.
• Coordinate project kick-off meetings and site mobilization activities.

Site Operations

• Coordinate site surveys, installations, testing, commissioning, and project handovers.
• Ensure technical teams have the required equipment, materials, documentation, and site access.
• Conduct regular site visits to monitor progress and identify potential issues affecting project delivery.
• Support quality inspections to ensure installations meet approved specifications and client expectations.

Client & Stakeholder Coordination

• Serve as the primary coordination point between clients, consultants, contractors, suppliers, and internal teams.
• Schedule meetings, prepare agendas, record minutes, and monitor action items to completion.
• Maintain effective communication with all project stakeholders throughout the project lifecycle.

Documentation & Reporting

• Maintain accurate project documentation, including work schedules, site reports, progress reports, variation requests, and completion records.
• Prepare regular project status updates highlighting milestones, risks, challenges, and corrective actions.
• Ensure all project documentation is complete, organized, and readily accessible.

Logistics & Resource Management

• Coordinate procurement requests and monitor delivery of equipment and materials to project sites.
• Track project inventory and support reconciliation upon project completion.
• Coordinate transport, accommodation (where applicable), permits, and site access for project teams.

Quality, Safety & Compliance

• Support implementation of quality assurance procedures throughout project execution.
• Identify potential project risks, delays, and technical challenges and escalate appropriately.
• Promote compliance with company Health, Safety, Security, and Environmental (HSSE) policies and client requirements.

Qualifications

• Bachelor's Degree or Diploma in Electrical Engineering, Electronics Engineering, Telecommunications, Information Technology, Computer Engineering, or a related technical discipline.
• Minimum of 2 years' experience in project coordination, project support, or technical operations within the Security Systems, ICT, ELV, Telecommunications, or Systems Integration industry.
• Experience coordinating technical teams and multiple project activities simultaneously.
• Good understanding of project coordination principles and project lifecycle management.
• Experience preparing project documentation, schedules, reports, and progress updates.
• Working knowledge of Microsoft Office Suite.
• Experience using project management tools such as Microsoft Project, Trello, Asana, or similar platforms is an added advantage.
• Basic knowledge of AutoCAD or the ability to interpret technical drawings is desirable.
• Valid driving licence is an added advantage.

Preferred Technical Exposure

Candidates with experience supporting projects involving one or more of the following solutions will have a distinct advantage:

• CCTV & Video Surveillance Systems
• Access Control Systems
• Time & Attendance Solutions
• Intruder Alarm Systems
• Fire Detection & Suppression Systems
• Structured Cabling
• Fibre Optic Installations
• Networking Infrastructure
• Wireless Solutions
• Audio Visual (AV) Systems
• Data Centre or ICT Infrastructure Projects