Inventory Officer – Security & ICT Projects at Gap Recruitment Services Limited

Key Responsibilities

Inventory Management

• Manage the complete inventory lifecycle, including receiving, inspection, storage, issuance, transfers, returns, and disposal of stock.
• Monitor inventory levels to ensure adequate stock availability for ongoing and upcoming projects.
• Maintain accurate inventory records within the inventory management system and ensure data integrity at all times.
• Prepare, issue, and maintain records of delivery notes, material issue vouchers, goods received notes, and inventory movement documentation.
• Track all inventory movements and conduct regular stock reconciliations between physical inventory and system records.
• Investigate stock variances and recommend corrective actions to minimize inventory losses.
• Support continuous improvement initiatives aimed at enhancing inventory accuracy and operational efficiency.

Project Support

• Work closely with Procurement, Project Managers, and Technical Teams to ensure timely availability of equipment and materials.
• Coordinate material allocations for project installations and monitor utilization throughout the project lifecycle.
• Support material planning for upcoming projects to avoid stock shortages or delays.
• Ensure project inventory is accurately tracked from issuance through project completion.

Inventory Reporting & Analysis

• Maintain accurate inventory valuation and cost records.
• Monitor inventory transactions, including purchases, transfers, adjustments, and disposals.
• Prepare regular inventory reports highlighting stock levels, slow-moving items, ageing inventory, stock variances, and consumption trends.
• Analyze inventory data to identify opportunities for cost savings, improved stock control, and operational efficiencies.
• Support Finance during monthly inventory reconciliations and financial reporting.

Systems & Process Management

• Utilize inventory management software to monitor stock movements and maintain accurate records.
• Support automation and continuous improvement of inventory processes.
• Ensure all inventory transactions are processed accurately and promptly.
• Maintain proper documentation and filing for all inventory-related records.

Compliance & Audit

• Ensure compliance with company inventory policies, procurement procedures, and internal controls.
• Support internal and external inventory audits by providing complete and accurate documentation.
• Participate in routine stock counts, cycle counts, and annual inventory verification exercises.
• Recommend improvements to inventory control procedures and warehouse operations.

Qualifications

• Bachelor's Degree in Supply Chain Management, Procurement, Logistics, Business Administration, Accounting, Finance, or a related field.
• Minimum of 2 years' experience in Inventory Management, Stores Management, Warehouse Operations, or Stock Control within the Security Systems, ICT, Electronics, Engineering, Telecommunications, Manufacturing, or Construction sectors.
• Experience managing technical inventory and project materials is highly desirable.
• Strong understanding of inventory control principles, stock reconciliation, and inventory reporting.
• Experience using ERP or inventory management systems such as Zoho Inventory, SAP, Microsoft Dynamics, Odoo, or similar platforms.
• Proficiency in Microsoft Excel and Microsoft Office Suite.
• Strong analytical, organizational, and problem-solving skills.
• Excellent attention to detail and ability to maintain accurate records.

Preferred Qualifications

The following will be an added advantage:

• CPA (Part II or above)
• CPSP-K
• Professional certification in Inventory or Warehouse Management
• Experience supporting project-based inventory management.
• Familiarity with Security Systems and ICT equipment, including:
  • CCTV Systems
  • Access Control Systems
  • Time & Attendance Systems
  • Fire Detection Systems
  • Structured Cabling
  • Networking Equipment
  • Fibre Optic Infrastructure