Legal and Taxation Services at World Council of Credit Unions (WOCCU)

Should an application be selected for consideration, WOCCU will request contact information for 2- 3 references.

Submission Instructions

 Application materials should be submitted via email with the subject line “RFP/003/LS/2022” to TIFIopportunities@woccu.org 

Bidders must include all relevant materials within your proposal. Failure to do so may result in the disqualification of your proposal. Should you have any questions, please feel free to contact TIFIopportunities@woccu.org Deadline to Submit Application: First submissions due November 17, 2022; no later than 5:00 P.M., Eastern Africa Time (EAT), with additional submissions reviewed on a rolling basis for pending necessities

ANNEX A The use of “firm” is for inclusivity and should be applied for individuals or established firms with multiple team members.

Registration

• What documentation is required for registration? How long of a process is this typically for NGOs?
• Best practices for decision making on types of registration for purposes of project office and its intended functions?
• What is the typical budget requirements for registration processing, management, and then potentially closing or lower registration status’?
• After the project has ended, is it advisable to suspend registration or to de-register? Why?

Employee Relations

• Please explain which benefits labor law requires be included in employment contracts?
• How much notice is required to terminate employee contracts?
• Can employees be fired for any reason, including project downsizing or poor performance, or can they only be fired for cause? If the latter, what constitutes cause?
• Are there specific rules and/or policies that you would advise be included in an employee handbook?
• Must WOCCU require employees under medical examination?
• Does your firm have experience drafting employment contracts that comply with local labor laws?
• Can your firm provide input to Employee Manuals and Office Policies guiding employment standards?

Taxes

1. What are WOCCU’s tax liabilities beyond employee payroll deductions? What is the single social contribution tax and at what point during the project is it paid by WOCCU?
2. What is the VAT registration status requirement for WOCCU operations in Kenya?
3. What importation taxes would WOCCU pay to import goods into the country?

Banking

1. Is WOCCU required by local laws to keep original receipts within country throughout the duration of the project or can they be shipped to HQ in the US monthly?
2. Does your firm have experience in life cycle project banking – including setting up bank accounts, best practices for signing authorities, global management of account(s), closing accounts, and the like?

Visas and expatriate considerations

1. Are work permits required with the long-term visa for family/spouse in order to work in Kenya? If so, what does that process require? How long would the process take to secure a long-term visa for expat employee and families? For how long would that visa be valid and is it renewable? Can your firm assist in the visa process as necessary?
2. Will the expatriate be subject to the local jurisdiction’s labor laws, taxation, benefits, or other employment matters particular to the country? If so, what are the necessary steps to take to ensure compliance?

Others

1. Based on your expertise, what laws must WOCCU keep in mind as it undertakes a search to lease commercial office space?
2. Can you assist in reviewing office lease documents?
3. If an employee chooses to purchase a vehicle in country, would that process be burdensome? If so, what steps must be taken? Is it easy to obtain international license plates?