Legal Assistant at Emerge Egress Consulting

Role Objective
A law firm in Nairobi seeks a proactive individual to join them in order to increase efficiency levels.

Core Duties and Responsibilities 

• In charge of correspondence and client communications and overall responsive customer service on all platforms.
• Managing an active calendar of events for the partner and other advocates while maintaining balance in the diarizing of meetings, interviews and appointments.
• Conducting legal research and writing including taking notes and typing for the partner, drafting and proofreading various legal documents.
• Assist in ensuring billing and invoicing has been done on time and resolving issues for clients and other stakeholders.
• File Management, Document organization -Ensuring that the department in charges are doing it effectively and updating the system regularly.
• Ensuring that office utilities are processed and paid on time, followed up to avoid disruption of operations.
• Coordinate logistical aspects for the partner and the office team such as accommodation, travel, visas and transfers at various points and destinations. 
• Handle all maintenance, repairs and operational issues to ensure seamless operations. 
• Act as the key liaison contact for the office between the various stakeholders such as government authorities, suppliers, clients, staff etc 
• Supervisory In charge of staff-Ensuring their issues are well handled, delegating tasks etc
• Take part in preparation of bids, tenders, proposals, presentations in order to ensure that the business development initiatives turnaround time are well achieved. 
• Preparing & coordinating various office events as needed such as tournaments, sponsorships etc. 
• In charge of overseeing operational and administrative tasks to ensure the office is functioning optimally. 
• Running personal errands for the Partner with personal errands as required.
• Representing the Partner and management in various meetings. 
• A keen eye on detail and ensuring all the digital platforms are well updated.
• Taking on a keen leadership and management role.
• Responding on behalf of the partner via mail, phone calls and other corporate communication tools
• Perform various administrative duties for partner and other staff members as required.
• In charge of preparation of administrative budgets, follow up on resources utilization reports. 
• Any other duties assigned. 

Job Specifications and Qualifications 

• Diploma in Law/Business Administration/Communication and or related field. 
• At least 2 years’ experience. 

Key Competencies 

• Flexibility
• Excellent Communication Skills
• Multitasking ability
• High Integrity 
• Research and reporting skills
• Organizational and Planning Skills