Legal Systems and Administrative Assistant at Global Alliance for Improved Nutrition (GAIN)

About the role

The Global Alliance for Improved Nutrition (GAIN) is seeking a Legal Systems and Administrative Assistant to provide administrative support to the Legal Team.

The Legal Systems and Administrative Assistant will provide support with processing of legal contracts and other documents to support GAIN’s work, across all GAIN countries. They will also support the Legal Team’s work, helping to manage risks and ensure compliance. This role will be offered on a two(2) year fixed term contract, subject to availability of funding and will be based in either in Nairobi, Kenya or our office in New Delhi, India.

Key Responsibilities include.

• Serve as the focal point for Contract Lifecycle Management(CLM) and provide daily support to GAIN staff on the CLM platform.
• Provide support to the Legal Team with the evolutions/developments of CLM, including testing new features and liaising with the external provider and documenting the progress of evolutions.
• Organize coordination calls with country offices, record minutes and perform regular follow-up on outstanding matters to ensure compliance with local regulatory requirements.
• Support the Team in keeping compliance pages for each country office up to date by liaising with the country teams and the law firms in the relevant jurisdiction.
• Support the Team in processing the paperwork to reflect and implement decisions of the Board of Directors.
• Support the Senior Legal Counsel in the preparation of bank mandates.
• Support the Team in maintaining and updating the legal SharePoint site.
• Process invoices related to provision of legal services for payment.

About you

The ideal candidate should have experience working with legal documents and understanding of basic contracts. You should have demonstrated capacity to provide administrative support preferably within a legal department. Experience working in an international development setting is highly preferred.

The position holder should have good knowledge and understanding of basic contracts for goods and services with a strong service-oriented and problem-solving approach. You should be able to apply and refine legal systems and processes. Fluency or linguistic competence in another language such as French would be an added advantage.

An education background with a degree or diploma in law or related field is required.