Logistic and Admin Assistant at Oxfam

KEY RESPONSIBILITIES 

• To receive visitors to Oxfam at ACS plaza, be the first point of contact, provide pertinent information or direct them or arrange an appointment with the relevant staff member. 
• To ensure office security procedures are followed
• To receive calls to the main office telephone line, redirect calls or take messages
• To be responsible for receiving, registering, acknowledging and distributing contents of mail packets from Oxford, Business units, etc .
• To ensure mail packets aresent regularly to Oxford and CPOs and to manage courier services.
• Send information about staff movements to relevant offices.
• Help visitors at the A.C.S (give them a desk and necessary passwords) 
• To liaise with the IT team on technical telephone problems
• To receive LPO’s, Invoices and statements of A/C’s and direct them to the right staff
• To keep records of outgoing letters and ensuring use of the delivery book
• Ensure Oxfam materials are properly organised and displayed
• Dispatch –outgoing and incoming mail
• Work with finance team to sort mobile telephone bills and identify the personal elements of bills for payment .
• Supervise cleaning services.
• Facilitate staff travel, booking air tickets, hotels.
• Ensure admin service providers invoices are recharged and follow up payments

Who we're looking for

• Diploma in Business Studies or Secretarial
• At least 3 years of customer care experience
• Fluency in written and spoken Kiswahili and English is essential.
• Computer literacy and word-processing skills essential.
• Excellent organisational ability and attention to detail
• Good communication and interpersonal skills, including being able to deal with multiple demands