Logistics Analyst at International Potato Center

Job Description

The International Potato Center (CIP) is seeking to recruit a highly skilled, results-oriented Logistics Analyst to provide support to the Logistic Officer.

The Position: The Logistics Analyst will be based at the CIP Regional Office in Nairobi, Kenya and will be responsible to support the Regional office in offering effective and efficient procurement and logistics services.

Key Responsibilities:

• Identify new suppliers and derivative products by constant market follow up, call for bids and acquire the best suppliers that will guarantee an optimum supply chain;

• Identify and implement alternatives for purchase sources, to minimize costs and time;

• Receive and review procurement requests and initiate procurement procedures for goods and services in a transparent and cost-effective manner;

• Process and issue purchase orders through the OCS (One Corporate System) for approved requisitions in coordination with the program staff to ensure the efficient and faster processing of requisitions;

• Organize and monitor acquisitions, following standard processes and track product flow from origin to final delivery;

• Create and maintain contact with internal customers, in-order-to assist them with technical queries/ requests, agreed standards and deadlines;

• Process documentation for execution of logistics operations, taking appropriate actions to resolve operational issues in coordination with the Logistics Officer;

• Gather and prepare all purchase documents for Donor or Internal Audits;

• Assist the Logistics Officer in preparing Bidding Templates for Purchases of goods, services and consultancies;

• Maintain regular contact with contracted suppliers to monitor adherence to delivery period according to the terms of procurement agreement;

• Prepare reports on Purchases statistics (supply chain management, strategic sourcing or distribution) for decision making;

Requirements

• Bachelor’s degree in Supply Chain Management, Business Administration, International Business or related disciplines;

• At least two years of experience required in similar position;

• Knowledge of suppliers in Agricultural Research activities highly desirable;

• Proficient on MS Excel, Word and Power Point at user level;

• Knowledge of ERP software’s and administration of products and suppliers master files; previous experience of Agresso software will be an added advantage

• Knowledge of EU, USAID, BMGF and AFDB procurement conditions a plus;

• Working experience in NGOS is a plus;

• Membership to KISM or CIPS certification is an added advantage;

• Fluent written and oral communication skills in English and Kiswahili;

• Ability to work under pressure and in a team setting;

• Strong client service orientation and displaying a good-natured cooperative attitude with internal and external clients;

Benefits

What are we offering?

• Excellent working environment.

·       Generous compensation package commensurate with experience. 

·       One (1) year term contract with possibility of renewal

·       Work in an equal and diverse workplace.

What are the conditions?

The position is Nationally Recruited Staff (NRS) position limited to Kenya nationals and permanent residents only. The employment contract will be for one (1) year (with a 3-month probation period) possibility of renewal, subject to availability of funding.