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  • Posted: Sep 30, 2022
    Deadline: Oct 21, 2022
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    Founded in 1979, Action Against Hunger International (ACF) is an international humanitarian recognized in the fight against hunger. ACF mission is to save lives through the prevention, detection, and treatment of malnutrition, especially during and after emergency situations and conflicts. Helen Keller International (HKI) was founded in 1915 and is dedicated...
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    Logistics Assistant

    Summary of position

    The Logistics Assistant will perform a wide range of office support activities (local procurement, stores and inventory management) at the Regional Office to facilitate the efficient operations at the Nairobi Office.

    The Logistics Assistant:

    • Purpose: Manage local procurement, inventory and stores management, compound /facilities management as well as providing support logistics units by performing varied responsible office support functions as per laid down procedures.
    • Engagement: Interact with staff within the Action Against Hunger staff, adapt to the needs and expectations of services in Logistics.
    • Delivery: Apply skills to support staff and develop working knowledge that will ensure effective and quality day-to-day operations of the Office, add value to the organization and promote a sense of pride, purpose and belonging.

    Essential job functions

    Objective 1: Procurement

    • Obtain quotations when necessary and perform negotiations with suppliers for better prices and conditions.
    • Contribute to maintaining the local supplier database up-to-date & to nourish it from existing contracts, as well as market surveys.
    • Contribute to improving the reliability of the order follow-up, and its dissemination amongst operational teams.
    • Apply the value for money principle throughout the procurement process by implementing sound suppliers/service providers/contractors offers comparison, physical quality check, search for the best prices, etc.
    • Support the efficient & exhaustive circulation, filing & archiving of procurement documentation
    • Review & strengthen the Monthly Procurement follow-up, under the supervision of the Regional Supply Chain Officer.

    Objective 2: Support on Stock & Inventory Management:

    • Be familiar with all stock procedures as well as administrative procedures.
    • Support the organization of the stock, based on technical requirements or storage norms.
    • Support issuing full documentation of all in and out movements of the goods/commodities (stock in reception forms and waybills).
    • Prevent non-authorized in/out of items/commodities from the store.
    • Support regular inventory of the stock.
    • Support the periodic inventories and clear stock discrepancies in a documented manner;
    • Support assets review, and physical inventories;
    • Support the efficient & exhaustive circulation, filing & archiving of asset documentation

    Objective 3: General Services Support (Fleet management, Energy, Facilities management)

    • Supervise and Implement Building Maintenance Repair Maintenance.
    • Ensure that the HEARO office has the proper and safe electrical network. Support energy/ICT Technical team on regular energy system checks.
    • Ensures all Utilities are managed on monthly basis and Paid on time
    • Manage the transport/ Movement plan on a weekly basis
    • Checks the vehicle on regular basis to ensure the functionality and availability of tools.
    • Ensures that Log books are filled correctly, Prepares Consumption report.
    • Archives Driver Files and Vehicles files, keep them updated upon Addition / Modification

    Objective 4: Reporting and Analysis

    • Compile & consolidate Procurement reports and share with the Logistics Specialist.
    • Prepare monthly Inventory/Equipment/Fleet management/Energy-generator reports

    General

    • Perform any related duties as assigned by the supervisor.

    During the internship period, you are expected to demonstrate Action Against Hunger-USA’s five core values:

    • Respect- we work with compassion and dedication, treating everyone the same way we expect them to treat us.
    • Integrity-: we believe that being honest and fair is integral to every aspect of our work. Conducting our work with a spirit of sincerity, truthfulness and transparency is imperative.
    • Creativity-we encourage new ideas, embrace innovative solutions, and create opportunities for meaningful and exciting ways to do our jobs and provide solutions to address the needs of the populations we serve.
    • Excellence- we strive to provide services that meet and even exceed the expectations of our stakeholders (populations in need, staff, communities and donors).
    • Empowerment- we are committed to fostering an environment in which our staff, partners and communities where we work have the space to grow, develop and feel confident about participating.

    Gender Equality commitments

    • Foster an environment that supports values of women and men, and equal access to information.
    • Provide a work environment where women and men must be evaluated and promoted based on their skills and performance
    • Respect beneficiaries’ women, men, boys and girls regardless of gender, sex orientation, disability, religion, race, color, ancestry, national origin, age or marital status, Value and respect all cultures.

    Requirements

    • Degree in Business Administration or any other related field of study from a recognized university.
    • 1-year Experience in a similar role, preferably in an International Non-Government Organization

    Required Skills & Competencies

    • Excellent interpersonal and communication (verbal and written) skills
    • Ability to provide or recommend solutions to problems
    • Flexible to assume additional responsibilities; proactive approach to work and able to work with minimum supervision
    • Ability to compile, organize, prepare and maintain an assortment of records, reports and information in an effective manner and in different departments
    • Ability to work and contribute positively in a team
    • Excellent Computer skills in MS Office Suite

    Method of Application

    Interested and qualified? Go to Action Against Hunger International on jobs.workable.com to apply

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