Logistics Assistant at Alliance for a Green Revolution in Africa (AGRA)

Role Summary:

The Logistics Assistant will be responsible for providing driving and chauffeur duties to assigned staff and guests of AGRA. The ideal candidate will ensure highest standards of discretion and integrity, sense of responsibility, excellent knowledge of protocol and security issues. S/He also will be expected to demonstrate a client-oriented approach, courtesy, tact and ability to work with different nationals and cultural backgrounds while coordinating the movement of personnel and deliveries and oversees the maintenance of AGRA office vehicles.

Key duties and responsibilities include:

• Delivering vehicles for servicing /repairs and checking that they are in satisfactory condition.
• Repairing vehicles when they have minor break downs and delivering them to the garage for repairs.
• Ensuring validity of motor vehicle insurance including making arrangements for insurance valuation.
• Maintaining a register for monitoring and maintenance of vehicles.
• Documenting in the vehicle movement logbook and summarize information into a monthly report on movement of vehicles and fuel consumption.
• Coordinating the movement of personnel and office deliveries.
• Coordinating the UN fuel account.
• Relaying information concerning security of roads, routes and sites to be visited.
• Ensure enforcement of AGRA vehicle policy.
• Transport staff to various destinations as per schedule.
• Transport AGRA visitors to upcountry on official visits.
• Collecting and delivering mails at the Post Office and other offices.
• Delivering letters and cheques to the grantees, reviewers, suppliers/service providers as and when required.
• Collecting cash, bank statements and bankers’ cheques from the bank when required.
• Deposits and collects cheques from the bank and perform any other banking work as may be required.

Academic, Professional Qualifications and Relevant experience:

• Minimum O-level certificate or similar level.
• Minimum 5 years’ accident-free driving experience preferably in an international organization.
• Clean driving license and good track record.
• Good command of the English language.
• Basic knowledge of word processing, spreadsheets, data entry, and email software.
• High level of integrity.
• Positive attitude, courteous and strong service orientation