Logistics Assistant at International Committee of the Red Cross (ICRC)

About the Job

The Logistics Assistant contributes to operational efficiency in the Somalia Delegation Logistics department by providing day to day administrative support to Logistics team. He/she handles warehousing, fleet management, and air operations, purchases, transport and dispatch administrative duties. The job holder ensures adherence to the stipulated finance, transport guidelines, internal and global warehouse standards.**

Duties and Responsibilities

• Analyses invoices from vehicle suppliers, provide all supporting documents and submits to purchasing section for processing and payment
• Follows up attribution of field ad hoc vehicles upon request in coordination with Field Logistics Team Leader
• Updates Fleet wave database to facilitate administrative and management of fleet vehicles in Somalia
• Maximizes fleet efficiency and effectiveness through planned resource allocation and maintenance in accordance with field Logistics team leader
• Enters data with accuracy and timely in the existing ICRC IT tools
• Organizes logistics trainings by ensuring all required resources are available
• Briefs newly employed staff and the general working of the ICRC logistics tools
• Processes and reconciles all working advance requests for the Logistics field staff for logistical expenses
• Acts as the focal point for the Insurance Database and gathers all claim supporting documents
• Applies and complies with all the administrative procedures linked to the work and updates all the necessary files in a timely manner
• Maintenance, follow-up and statistical reporting
• Filing and archiving of documents.
• Minimum qualifications and required competencies
• Diploma in Logistics or equivalent diploma qualification in a related field
• 3 years’ work experience in a similar position in a Humanitarian context
• Fluent in written and spoken English language
• Excellent organizational skills
• Strong interpersonal and communication
• Ability to work within a diverse team
• Proficiency in Ms Office suite (especially Word and Excel)