Logistics Assistant at TakaTaka Solutions

Budget:- Ksh 25,000 to Ksh 30,000.

Purpose of the Role

• To coordinate, monitor, and optimize collection routes and fleet operations to ensure timely, efficient, and compliant waste collection and delivery to TakaTaka Solutions’ Material Recovery Facilities.

Qualifications & Experience

• Degree or Diploma in Logistics, Supply Chain Management, Business Administration, or a related field.
• Minimum 1 year experience in logistics, fleet coordination, or operations administration.
• Experience using GPS tracking systems, logistics software, and reporting tools.

Business & Operational Understanding

• Strong understanding of Nairobi routes and environs.
• Knowledge of NTSA and traffic regulations.
• Working knowledge of logistics systems, fleet tracking, and fuel management.

Knowledge, Skills & Competencies

• Strong coordination, planning, and problem-solving skills.
• Basic mechanical understanding of vehicle operations.
• High attention to detail and accuracy in record-keeping.
• Excellent communication, multitasking, and organizational skills.
• Ability to work in a fast-paced operational environment.

Key Responsibilities

• Monitor live truck locations via tracking systems and conduct regular spot checks to ensure collections start and finish on time.
• Coordinate daily collection routes, follow up on new and sensitive clients, and plan recovery for missed or delayed collections.
• Create and manage client geofences and generate accurate daily collection and compliance reports.
• Coordinate with drivers, loaders, customer care, and workshop teams to resolve operational issues promptly.
• Manage trip logs, mileage updates, fuel allocation, and fuel consumption analysis, flagging any variances.
• Maintain vehicle compliance records (NTSA inspection, insurance, speed governors) and proactively track renewals.
• Liaise with the workshop on vehicle breakdowns, repairs, and maintenance timelines affecting collections.
• Support route optimization through field visits, data collection, and efficiency reviews.
• Schedule drivers’ and loaders’ work plans, off days, and leave to ensure full route coverage.
• Coordinate one-off and internal trips including buy-back centers, dumpsites, and vendor partners.
• Investigate and document incidents such as property damage or service failures and ensure timely resolution.