Logistics & Security Assistant at Marie Stopes

Key Responsibilities 

• Logistics Support
• Coordinate day-to-day logistics for programme and support teams and movement scheduling.
• Ensure proper documentation and filing of logistics, fuel, and transport records.
• Monitor and report on the condition of office facilities, ensuring timely repairs and maintenance.
• Work with P&D and centres to ensure that all facilities are registered under OSHA.
• Security Management
• Support the people P& D Department in implementing MSIK security protocols and guidelines.
• Monitor field movement and ensure staff adhere to established travel safety procedures.
• Collect and report security-related information from field sites and share timely updates.
• Conduct basic security inductions for new staff, Locums, Casuals, and visitors.
• Maintain updated emergency contacts, incident reports, and movement tracking records.
• Ensure emergency equipment (first aid kits, fire extinguishers, vehicle emergency tools) are present and functional.
• Fleet and Transport Management
• Drive MSIK vehicles responsibly, ensuring safety of passengers, cargo, and vehicle at all times.
• Conduct routine vehicle checks, cleanliness, and ensure preventive maintenance schedules are adhered to.
• Maintain accurate mileage, fuel, and movement logs as per MSIK fleet policy.
• Report mechanical problems immediately and follow up with approved garages for repairs.
• Ensure proper loading, securing, and delivery of program materials and equipment.
• Support airport pickups, drop-offs, and field travel as required.
• Monitor vehicle systems and performance, ensuring timely diagnosis, reporting, and follow-up on any irregularities.
• Manage the corporate “Little Taxi” transport services, ensuring availability, proper scheduling, and compliance with organizational policies.
• Serve as the organization’s designated focal person for all matters related to driving and vehicle operations.
• Ensure all vehicles have valid insurance, up-to-date registrations, and are serviced in line with manufacturer and MSIK requirements.
• Compliance and Risk Management
• Ensure adherence to MSIK operational, security, procurement, and fleet policies.
• Support auditing of assets, stores, and transport records.
• Report any risks, incidents, or policy breaches in a timely manner.
• Ensure appropriate documentation for all logistical transactions

Qualifications and Experiences

• Diploma in Logistics, Supply Chain, Operations Management, Security Management, or related field.
• Valid driver’s license (Class BCE or equivalent) with a clean driving record.
• At least 3 years’ experience in logistics, security, or operations support, preferably within an NGO or health sector.
• Ability to drive long distances and support fieldwork in remote locations.
• Knowledge of Kenyan road laws, basic vehicle mechanics, and defensive driving.
• Training in security, first aid, or safety procedures is an added advantage.