M & E Assistant at HIAS Refugee Trust of Kenya

Grade: 5

Reporting to: M&E Officer

Duration: 1 Year Contract with possibility of renewal subject to availability of funding and performance

Introduction

HIAS Kenya seeks a national-level, M&E Assistant to provide technical support to the Country M&E Officer to maintain and refine MEAL (Monitoring, Evaluation, Accountability and Learning) systems at HIAS Kenya. The M&E Assistant will maintain and refine systems to monitor and evaluate the effectiveness, strategic alignment, cost and overall impact of HIAS’ refugee assistance programs in Kenya as well as generate knowledge for learning and entrench accountability mechanisms in the organization processes. S/he coordinates closely with the Country M&E Officer to ensure that HIAS Kenya is aligned to organization-wide monitoring and evaluation policies, systems, and tools for evidence generation in the region.

Main Duties and Responsibilities:

• Support the continued improvement of key MEAL standards, processes, and systems/tools and establishing and maintaining strong monitoring systems.
• Support the M&E Officer in program design and development of objectives and indicators.
• Support the M&E Officer in drafting and maintain up-to-date M&E plans, frameworks and M&E sections of project work plans/operating plans.
• Support the M&E Officer in assessment and evaluation activities, including TOR development, evaluator recruitment, and in-country oversight of external evaluation timelines and deliverables.
• Support the M& E officer in maintaining awareness of best practices and policies for M&E and assist in training program staff on these practices as needed.
• Support in tracking, analyzing, and regularly reporting on program indicators, progress against targets, program successes, and lessons learnt.
• In coordination with the Country M&E Officer, assist the project team in the reporting function of the internal CMS as well as ensuring data quality in the system by conducting data checks to ensure data quality related to analysis and research.
• Serve as accountability to affected populations (AAP) assistant lead within country office.
• Support in establishing and maintaining beneficiary feedback mechanisms; supporting accountable response to all beneficiary feedback and ensuring that the feedback mechanisms are inclusive, accessible, and appropriate for the beneficiary population.
• In coordination with Country M&E Officer, train program and country office staff on best practices for AAP.
• Support setting up a system for collecting and sharing lessons learnt within and across projects and site offices as well as documentation of lessons learned, ensuring that they are included in all new project development and annual planning processes.
• Assist in ensuring that meetings on lessons learnt are conducted at the end of projects (appropriate to length, scale, and complexity) to highlight cross-project components aimed at replicating good practices and strengthening synergies between projects or program

Qualifications and Requirements:

1. Undergraduate degree in Monitoring and Evaluation or Project Management, Statistics, Demographics or any other relevant field.
2. A minimum of 1-2 years of work experience and experience in M&E preferred.

Skills and Competencies:

1. English fluency required (oral and written).
2. Background in humanitarian or refugee issues desired.
3. Ability to manage, track and report on program data; proficiency with Excel in tracking and analyzing data.
4. Experience in use of data management systems, statistical software, and/or data visualization platforms preferred.
5. Strong writing and communication skills, including familiarity with writing funder reports, SOPs, and other program management documents.
6. Ability to work independently in a fast-paced environment and meet strict deadlines.
7. Excellent critical thinking skills; ability to multi-task.
8. Knowledge of Accountability to Affected Populations (AAP)