Management Specialist at United Nations Development Programme (UNDP)

DUTIES & RESPONSIBILITIES

The Management Specialist post is located at the SDG MPTF Kenya Secretariat in the RCO Kenya. The Management Specialist reports to the Expert on Financing for Climate Mitigation and Adaptation under the overall guidance of the Resident Coordinator for the full UNCT Kenya. The post services the SDG MPTF Kenya including the SDG PP Windows in close liaison with the SDGPP Coordinator. On a daily basis, the Management Specialist will closely collaborate with the RCO, UNCT Kenya and SDG PP teams, as well as key multi-stakeholder partners to successfully deliver on his/her roles and responsibilities described below.

Efficient and effective management of the implementation of the Fund for the UNSDCF

• Support joint programmes with pooled funding/financing under the UNSDCF, maximizing the use of the Fund under the leadership of the Expert on Financing for Climate Mitigation and Adaptation and ensure efficient and effective management of operations and implementation of the Fund including interagency processes that are conducive for collective action and proactively take timely corrective actions as required.
• Support the fostering of new and existing SDG partnerships including due diligence monitoring and leveraging of new and current funding and financing tools for SDGs in Kenya by providing expert management supports through the 3 key functions described above to help support the operationalization of ideas to action for advancing partnerships.
• Streamline the Programme and operations coordination mechanisms between the diverse financing instruments under the UNSDCF and the Fund including the SDGPP windows to ensure coherence and efficiency.
• Facilitate cooperation within and between UN agencies required for the Fund for support, logistical coordination and alignment to various UN procedures.
• Monitor, analyze and address the operating environment for the Fund, including timely readjustment of the operations to continuously improve efficiency and effectiveness, and advice on legal considerations and risk assessments.
• Make contributions to the UNSDCF and the MPTF’s strategic processes and documents including reports submitted within the set deadlines and contribute to the annual cycle for the implementation and follow-up of the UNSDCF focusing on funding and financing.
• Support periodic landscape analyses of funding/financing for decision making under the Fund and the UNSDCF.
• Foster knowledge building and sharing for the Fund on synthesis of lessons learnt/best practices and innovations to the RCO and the UNCT knowledge networks and broader communities of practice.

Development of proposals and implementation of result-based monitoring, evaluation and reporting

• Support proposal development including work-planning and budget (programme/project preparation and submissions, progress reports, financial statements, etc.) and preparation of related implementation planning and workplan documents and reports.
• Lead on timely periodic grants management, funds and expenses tracking and prepare high-quality progress and financial reports of the Fund including its Windows and for the SDG PP, as well as individual reports for donors when required.
• Track, report and advise on resource mobilization flows, balances, gaps and key priorities periodically for the Fund, including to sustain the Fund Secretariat’s functions. Undertake regular review of financial reports and records and provide timely recommendations for corrective actions.

Effective and accurate financial, procurement, human resources and logistical management

• Lead on the day-to-day operational management including financial, procurement, human resources and logistical management and budgets.
• Establish and implement effective and efficient management of finance including tracking of expenditures, procurement, human resources and logistics in line with UN guidelines and procedures and facilitate interagency collaboration on the same.
• Develop the Internal Control Framework and be responsible for its implementation as well as related periodic pre-audit preparations required.
• Ensure optimal staffing and performance management of the Fund including the SDG PP Secretariat and projects in compliance with corporate human resources policies and strategies.
• Estimate financial resources necessary for the Fund to deliver the commitments under the UNSDCF.
• Drive the successful delivery of procurements and logistics including a procurement plan, financial management, due diligence processes etc.
• Manage assets, facilities and logistical services including ICT.

COMPETENCIES

Core Competencies:

• Achieve Results: LEVEL 3: Set and align challenging, achievable objectives for multiple projects, have a lasting impact
• Think Innovatively: LEVEL 3: Proactively mitigate potential risks, and develop new ideas to solve complex problems
• Learn Continuously: LEVEL 3: Create and act on opportunities to expand horizons, diversify experiences
• Adapt with Agility: LEVEL 3: Proactively initiate and champion change, manage multiple competing demands
• Act with Determination: LEVEL 3: Think beyond immediate task/barriers and take action to achieve greater results
• Engage and Partner: LEVEL 3: Political savvy, navigate the complex landscape, champion inter-agency collaboration
• Enable Diversity and Inclusion: LEVEL 3: Appreciate the benefits of a diverse workforce and champion inclusivity

Cross-Functional & Technical Competencies:

Business Direction & Strategy - Business Acumen

• Ability to understand and deal with a business situation in a manner that is likely to lead to a good outcome.
• Knowledge and understanding of the operational frameworks in the organization and ability to make good judgments and quick decisions within such frameworks

Business Management - Results-based Management

• Ability to manage programmes and projects with a focus at improved performance and demonstrable results

Business Management - Monitoring

• Ability to provide managers and key stakeholders with regular feedback on the consistency or discrepancy between planned and actual activities and programme performance and results

Business Management - Operations Management

• Ability to effectively plan, organize, and oversee the Organization's business processes in order to convert its assets into the best results in the most efficient manner.
• Knowledge of relevant concepts and mechanisms

Operations: Administration, Finance, HR, Procurement, IT and Security - Financial planning and budgeting

• Ability to create and manage processes to achieve UNDP's long and short-term financial goals, including through planning, budgeting, forecasting, analyzing and reporting

Operations: Administration, Finance, HR, Procurement, IT and Security - Procurement management

• The ability to acquire goods, services or works from an outside external source

Operations: Administration, Finance, HR, Procurement, IT and Security - Organizational design and development

• Knowledge of the organizational design and development theory (i.e. enabling organization's performance through the design of structures, frameworks, systems, policies and metrics, as well as building and developing its culture, capability, values, behaviors, and relationships); understanding of macro trends that impact the design of organizations (e.g. sustainability, geopolitical, demographic, technology); knowledge of organizational design and development diagnostic tools; ability to 'scenario plan' for longer term organization design and development; ability to manage the development of capability/competency frameworks and maps

QUALIFICATIONS

Education

• Advanced university degree (Master's degree or equivalent degree) in economics, business administration, social sciences, or other relevant fields of study.
• A first-level university degree in combination with qualifying experience may be accepted in lieu of the advanced university degree.

Experience, Knowledge, and Skills

• A minimum of five (5) years (with Masters degree) or seven (7) years (with Bachelor degree) of progressively responsible experience in ideally in Development or in Finance.
• Proven excellent knowledge of operations management of funding and financing for development.
• Experience in the UN Common System or other comparable international organization is desirable
• Experience from driving innovative development funding and financing tools
• Experience in working with development projects

Language requirements

• Fluency in oral and written English is required