Manager, Corporation Secretary and Legal Services at Kenya Universities and Colleges Central Placement Service

ReferenceNo KUCCPS 050/21

Job Grade III

Report To CEO

Job Purpose

Reporting to the CEO, the job holder is responsible for the overall management and administration of the legal function in formulation and review of legal policies, strategies and procedures, contract management system, litigation, compliance with legal and regulatory frameworks, management of legal risks, providing company secretarial services to the Board, advising the Placement Service on legal matters as well as implementing good corporate governance practices.

Job Responsibilities

1. Coordinating compliance with statutory , legal and regulatory frameworks to ensure the Service is guided by law in its operations;
2. Providing legal expertise in the preparation of legislative proposals and the strategic planning process to ensure strategic objectives are informed by the applicable legal and regulatory frameworks;
3. Overseeing the litigation matters for centralised management of cases;
4. Overseeing formulation of contract management processes for the effective implementation of contracts;
5. Directing legal research on legal matters to remain abreast with emerging legal matters; 
6. Liaising with the office of the Attorney General on legal matters of mutual concern;
7. Overseeing the carrying out and implementation of findings and recommendations of governance assessment and external and internal legal audits;
8. Directing, formulating and controlling legal procedures and processes and good corporate governance procedures;
9. Liaising with the functional units on queries or legal matters that should arise that relate to the Placement Service’s affairs;
10. Overseeing the provision of Company Secretarial services to the Board through coordination of preparation of Board agenda and papers by Heads of Departments and Sections and arrangement of Board and Board Committee Meetings;
11. Coordinating identification of legal risks and development of mitigation strategies to minimise exposure;
12. Overseeing implementation of circulars on governance for compliance and efficient service delivery;
13. Advising the Corporation on matters to proceed in court and those to be handled out of court;
14. Ensuring timely compliance with rules and regulations affecting the Placement Service, including the Code of Conduct and Ethics
15. Attending to all legal matters of the Placement Service including advising, vetting and drafting of legal agreements in relation to the Placement Service’s operations;
16. Overseeing execution of Court judgments entered against the institution;
17. Providing of day to day legal and regulatory support to the functional areas covering general compliance queries and reviews;
18. Coordinating the development and execution of the departmental budget for prudent resource utilization.