Marketing and Administration Officer at Flexi-Personnel

JOB PURPOSE

The Marketing and Administration Officer also doubles as an Executive Assistant to the CEO, managing the co-ordination and administrative matters under the CEO’s responsibility on his behalf whilst driving and coordinating the marketing agenda in the organization.

DUTIES AND RESPONSIBILITIES

• Draft and verify tenders, proposals, and contracts for the CEO to ensure clarity, fairness, and logical consistency (no legal skills required, but contracting knowledge is key).
• Manage marketing and office service suppliers, from selection to performance monitoring, including website and digital marketing providers.
• Coordinate media buying (social, internet, traditional) to ensure cost-effectiveness.
• Organize networking events, client recruitment drives, and product/service fairs.
• Manage the CEO’s appointments and calendar to balance client, stakeholder, and staff engagements.
• Maintain a secure digital and physical filing system, promoting a paperless office.
• Prepare proposals and quotations to upsell services to existing customers.
• Implement the Communications Strategy, ensuring smooth updates between staff and clients.
• Oversee office administration, manage operating cash float, and ensure timely replenishment of supplies.
• Develop and execute a communication strategy for customers, suppliers, regulators, shareholders, and employees.
• Handle staff leave and travel documentation.
• Perform additional tasks as assigned by the line manager.

EDUCATION, PROFESSIONAL QUALIFICATIONS AND EXPERIENCE

• Bachelor’s degree in marketing, or Business Administration (marketing-focused)
• Graduates of 2022, 2023 or 2024 or expecting to graduate and have finalized all course work are eligible to apply
• A minimum of overall KCSE grade of B in KCSE and  having scored a minimum  B and above in Mathematics
• Keen on handling marketing and sales prospects to achieve business goals.
•  Keen on managing customer leads and converting them into clients.
• Some exposure and understanding of digital marketing campaigns and basic website setup/maintenance.
• Strong administrative skills, attention to detail, and excellent interpersonal communication.
• Confident communicator who engages easily with people at all levels.
• Experienced in Microsoft Office, including Outlook Calendar management.
• Capable of overseeing office management and marketing service providers.
• Highly organized, detail-oriented, and service-focused.
• Quick learner with a strong interest in IT and problem-solving.
• Proficient in Word, PowerPoint and Excel,
• Anyone with prior experience in sales and marketing, either in internship or a role has an added advantage is encouraged to apply