Monitoring and Evaluation Officer at Biovision Africa Trust (BvAT)

Job Purpose & Scope:

Reporting to the BvAT Executive Director, the M&E Officer will responsible for all monitoring and evaluation activities in BvAT. The role supports all BvAT programmes in designing, implementation and reporting on all M&E activities.

Specific Duties & Responsibilities:

• Ensure an appropriate monitoring and evaluation (M&E) system is in place and is functioning satisfactorily.
• Periodically review and revise the system so that it is adapted appropriately to changing operating contexts.
• Ensure relevant and timely M&E information is provided in user-friendly formats to key stakeholders, including beneficiary communities, partners and donors.
• Establish and coordinate monitoring systems including data collection, analysis and review
• Ensure information gathered through monitoring activities is shared as per BvAT policies and regulations.
• Providing support to project design and activities including strategic frameworks (Results framework, log frames etc)
• Assist in the revision of the project log frame matrix, particularly in the areas of performance indicators and their measurement;
• Assist the program teams to determine performance and impact indicators and targets
• Implement monitoring systems and designing monitoring tools
• Develop data collection tools
• Monitor project activities, outputs and progress towards anticipated results
• Development of appropriate M&E databases to store, analysis and present relevant information.
• Support programme team for reporting, data collection and in needs assessments
• Conduct regular data quality audits and ensure adherence to quality control measures.
• Support the dissemination of M&E results to stakeholders.
• Support the quantitative data management and analysis to inform project decision-making
• Lead the collation of Quarterly, Semiannual and Annual project progress reports.
• Track, manage and review all project reports, and collate lessons learned to inform programmatic decisions.
• Assist in the development and/or finalization of the project Work Plan and keep it updated in accordance with project activities and timeframes as relevant.
• Develop the overall framework, for project M&E, for example mid-term project review, impact assessment, final evaluation, develop project Performance Monitoring Plan with relevant data collection systems.
• Review the quality of existing data in the project subject areas, the methods of collecting it, and the degree to which it will provide good baseline statistics for impact evaluation.
• Develop baseline data for each project component and for all project indicators.
• With collaborating partners, review their existing approaches and management information systems and agree on any required changes, support and resources.
• Collect data on a regular basis to measure achievement against the performance indicators.
• Maintain and administer the M&E database; analyse and aggregate findings.
• Support project progress reporting, project mid-term review and final evaluation.
• Identify areas where technical support to project partners is required. Organize refresher training on M&E for partners as required.
• Identify lessons learned and develop case studies to capture qualitative outputs of the project. Provide advice to the management on improving project performance using M&E findings.
• Any other duty that may be assigned by the supervisor

Requirements:

Education and Knowledge

• Bachelors degree in Monitoring and Evaluation, Statistics, Social sciences or related qualification from a credited institution of higher learning.
• A course/certificate in Monitoring and Evaluation.

Experience

• Minimum of five years of professional experience in an M&E position responsible for implementing M&E activities of international development projects.
• Experience in designing, implementing, and operating project M&E systems from project initiation to closeout stages.
• Experience in designing and managing beneficiary monitoring and database systems.
• Experience in strategic planning and performance measurement, including indicator selection, target setting, reporting, database management, and developing M&E and performance monitoring plans.
• Knowledge of the major evaluation methodologies (e.g. qualitative, quantitative, mixed-method, and impact) and data collection and analysis methodologies.
• Experience in planning and managing surveys.
• Experience in developing and refining data collection tools.

Specialized Knowledge and skills required

• Good knowledge of programme implementation, monitoring and evaluation techniques and practices.
• Familiarity with impact assessment an advantage
• Excellent analytical skills.
• Good computer applications skills.
• Good organizational skills.
• Ability to work independently with a minimum of supervision.
• Ability to work under time pressure and meet deadlines.
• Ability to work in diversified environments.
• Ability to work in a team and good interpersonal skills.

Personal Attributes

• Understanding of and personal commitment to ecologically sustainable agriculture
• Fluency in oral and written Swahili and English **
• Have strong relationship management.
• Excellent time management.
• Team player with excellent negotiation, communication and interpersonal skills
• Ability to prioritize workload and demonstrate deliverables/outcomes.
• Good understanding of financial management and reporting processes.
• Willingness and ability to travel locally and internationally.