Multi-sector Survey at HIAS Refugee Trust of Kenya

ASSESSMENT OBJECTIVES

• The primary objective of this assessment exercise is to identify, map and analyze the overall humanitarian needs of refugees and asylum seekers in Nairobi. Secondly, it is intended to provide an analytical insight into where different needs lie and to what extent, so that relevant program areas of HIAS and RCK can add value, prioritize, plan and respond.

The specific objectives are:

• To provide an empirical overview of the status and developments of humanitarian needs for refugees and asylum seekers across Nairobi, especially regarding the accessibility to basic services.
• To provide a multisectoral and comparable overview/update of the needs, capacities, and vulnerability situation of refugees and asylum seekers in urban areas (Nairobi), to provide the evidence base to inform the 2024 HIP planning and prioritization process.
• To ensure that the needs and vulnerabilities of different refugee groups are understood, including women, children, older people, people with disabilities, and others who may face additional risks and barriers.
• To ensure that the perspectives and preferences of refugees are reflected in the strategic and response planning.
• To enhance targeting for the provision of assistance. Aiming to collect enough evidence and data to better inform future data driven targeting.
• To improve the accuracy and completeness of comparable socio-economic indicators of refugees and asylum seekers to support evidence-based program design and planning for inclusion
• To establish the suitable mechanisms for Accountability to Affected Populations including Feedback, Complaints and Response Mechanisms for vulnerable refugees, including LGBTQ+ persons, and the host community in Nairobi.
• To screen the environmental risks linked to intended project and to assess the environmental impact of humanitarian operations planned.

METHODOLOGY AND SAMPLING

• The methodology used to carry out the needs assessment will be rooted in a mixed methodology, combining the collection of both qualitative and quantitative data through a cross-sectional study design. The study aims to target 200 respondents (140 HH & 40 FGDS and 10 KII) on household quantitative surveys, Key Informant Interviews targeting local humanitarian Aid organizations operating in Nairobi, government departments and UNHCR and Focus Group Discussions with refugees in Nairobi. The sampling frame will be made up of refugees, asylum seekers and the host communities. To assess the environmental risks and impacts, the NEAT+ tool “Rapid and simple project-level environmental screening for humanitarian operations” will be used.

ETHICAL CONSIDERATIONS

• All questionnaires and interviews will open with a statement aimed at obtaining the consent of the interviewee(s). Potential respondents will be briefed about the purpose of the survey, confidentiality, and anonymity and that it is 100% voluntary. The interviewer will then expressly seek their consent to participate in the survey. Respondents who decline to participate will respectfully be left out.
• Consent will also be sought to share information gathered from the needs assessment with partners.

KEY PRIORITIES /AREAS OF INTEREST FOR DATA COLLECTION

• The assessment will be centered around the core humanitarian competencies of HIAS and RCK to maintain relevance with HIAS’ and RCK’s overall program policies. Below are key priorities for each of the competencies based on which data is to be collected.

The multisectoral needs assessment (MSA) should include data on:

• the context of intervention and priority needs, preferences and capacities of people affected by the crisis.
• the risks and vulnerabilities to which the population is exposed, with a particular attention given to the environmental ones; and
• analysis of responses.

Overall, all data collected, and the needs identified should be analyzed according to gender, age, disability, and household status (refugees, asylum seekers and host communities etc.) and should include data on the following elements:

• Assess the humanitarian situation in the targeted localities, confirm the presence of displaced persons (Refugees, Asylum seekers,), the situation of host families, and identify the different vulnerabilities suffered by the different categories of targeted populations, with their impacts on the different groups disaggregated by sex, gender, age and disability.
• Assess potential and observed protection concerns, disaggregating the impact on different gender and age groups (identification of problems and victims), with a particular focus on the specific situation/vulnerability of women and girls.
• Assess the environmental risks and the potential impact that humanitarian operations could have on the target areas.

and

The sectors to be assessed under this MSA are as follows:

• Protection and gender (especially Child Protection and SGBV): main threats and violations of fundamental rights, access to essential protection services, endogenous measures to prevent conflicts and violence against people, existing community services and possible referrals; people most affected by the crisis, specific needs of each category of people (women, men, girls, boys, etc.), socio-economic interaction between different categories of people within the household and in the community, rates and instances of SGBV and existing care services; and
• Mental Health and Psychosocial Support: access to essential and emergency mental health services, capacity of health care providers, status and gaps in health care facilities to respond to mental health.

Consultant’s Responsibilities

• Adherence to the contract terms and conditions
• undertake a thorough literature review undertake analysis of both quantitative and qualitative data.
• write a concise and detailed report outlining the findings of the multi-sectoral needs assessment.

HIAS’ and RCK’s Responsibilities

• HIAS and RCK will provide useful project documents that will inform this exercise.
• Oversight of the exercise
• Develop data collection tools (questionnaire, FGD & KII guides)
• Undertake sampling of the target respondents
• Conduct data collection in selected areas in Nairobi
• Participate in validation workshop to give feedback and endorse assessment findings.
• Assign a focal point that regularly liaises with the consultant.
• Sign-off technical plan/proposal

Joint Responsibilities

• The consultant with HIAS and RCK will jointly develop an inception report.

Expected Deliverables

• Technical Proposal including work plan.
• Inception report
• Assessment indicators
• Desk review report including the sources used.
• Data collection tools
• Preliminary findings for initial review
• Validation Workshop
• Raw data for storage with HIAS and RCK; including Maps of visited location, Mapping of other stakeholders/actors in the assessed locations; List of stakeholders (NGO representatives/staff, authorities etc.) contacted.
• A draft report for review by HIAS/RCK staff
• Final report (30 pages maximum excluding preliminaries and annexes) issued and provided in the result of which;
  • HIAS and RCK team can identify community needs and priorities in targeted locations to be used as a basis for immediate response programs and strategy revision.
  • HIAS and RCK Kenya obtains first-hand representative information on, Refugees, Asylum Seekers, and Host Communities, in targeted locations, which can be used for programming and advocacy efforts.
• PowerPoint presentation: Describing the assessment process, results, and recommendations. The findings will be presented in a validation meeting with key staff and stakeholders.
• Summary Report of findings (3-5 pages).

DURATION OF WORK

The work is expected to be completed in 10 days commencing on December 18, 2023.

QUALIFICATIONS

• The consultancy firm/individual must be registered with all relevant authorities and specializes in conducting qualitative and quantitative research.
• The consultancy firm/individual must have more than 7 years’ experience of conducting a variety of surveys in Kenya.
• The consultancy firm/individual must demonstrate ability to lead experienced teams to conduct face-to-face interviews in Kenya.
• The consultancy firm/individual has impeccable record of confidentiality and sensitivity and is able and willing to handle sensitive information, ensuring anonymity of respondents whilst safeguarding access to the raw data for partners stated in this Terms of Reference.
• The consultancy firm/individual can demonstrate sound financial accountability.
• The consultancy firm/individual can use high-level data entry and data analyzing software such as CS Pro and SPSS, and can produce visual graphics from data, such as charts produced in Microsoft Excel. Experience in graphic design will be an advantage but is not required.
• The consultancy firm/individual has a good track record of working with international organizations such as international NGOs or the UN in Kenya.

SCHEDULE

• Inception Meeting with HIAS and RCK
• Inception report
• Desk review of relevant project documents
• Development, pre-testing, and validation of the survey questionnaire
• Finalization of assessment tools including scripting of questions on

ODK/Kobo tools, if applicable.

• Data collection
• Data analysis and preparation of the draft report
• Validation of draft report
• Final Report and PowerPoint presentation

APPLICATION PROCEDURES AND REQUIREMENTS

The consulting firm/individual interested are expected to provide following documentation:

• A cover letter introducing the consultant. In the case of a firm, the cover letter should introduce the team composition and specify the role to be played by each team member.
• A technical proposal of not more than 10 pages outlining how to execute the task with a clear framework, methodology and timelines. Proposed methodology should demonstrate a clear understanding of the Tor.
• Resume of the consultant, or each team member for firm
• Evidence of experience conducting similar assignments
• Proposed budget indicating consultancy fee.