Occupational Safety & Health Officer at Aga Khan University Hospital

Job Purpose

Reporting to the Occupational Safety and Health Manager, the OSH Officer will be expected to assist the department in achieving its mandate to ensure that the institution is a safe workplace and has a healthy workforce thereby enhancing productivity as well as meeting the legal requirements of the Occupational Health and Safety Act 2007 and other related legislations.

Key responsibilities:

Statutory & Accreditation Audits  

• Assist in coordination of Occupational Safety and Health, Risk Assessments & NEMA annual  
• Preparation required paperwork and coordinate the audits with the vendor
• Review audit reports and sign off
• Dispatch all reports to required designated persons
• Summarize audit gaps action plan
• Follow up on implementation of audit recommendations and closures with relevant departmental heads

Statutory Workplace applications (NEW) and Renewals 

• Renewal of related workplace licenses across AKU-N including ALL Outreach Centre’s & offices
• Perform internal OSH inspections in all AKU-N workplaces
• Compile OSH reports
• Follow up on closure of gaps with respective departments before statutory audits
• Fill all statutory paperwork for license renewal- internal Assessment & application forms for each workplace
• Work with finance to process requisite fees

Accident reporting and investigations

• Ensure all accidents resulting moderate to severe injuries are investigated and report submitted to the manager in a timely manner.
•  All injuries requiring first aid treatment, near misses are compiled, analyzed across the departments to inform preventive measures
• Ensure reportable accidents requiring reporting to DOSHSS are completed in a timely manner
• Ensure that relevant information in DOSHSS portal are current for each workplace

Statutory Occupational Safety and Health Committee

• Coordinate the activities of the safety and health committee
• Arrange quarterly inspections
• Arrange for quarterly committee meetings
• Record minutes of the meetings
• Work with the manager to plan statutory training of the committee

Training and safety awareness  

• Agree with the manager and plan for relevant key training courses for each year
• Coordinate relevant OSH training
• Participating in General HR orientation, contractor orientation or any other required safety training for staff
• Conduct construction OSH risk assessment and sign off requisite paperwork

Maintaining records

• Assist in gathering, maintaining and analysis of work-related accidents, injuries, illnesses and other staff related OSH functions
• Enter accident and injury data in the QVR
• Conduct analysis of all data entered in QVR
• Recommend institutional mitigations to trends/ deviations i.e. use data safety and quality improvement
• Conduct root cause analysis in case of occupational injuries, illnesses, dangerous occurrences and accidents.
• Maintain the General Register
• Discuss with the manager monthly any specific trends

Employee health and engagement activities

• Work as part of the team during employee health and engagement activities organized by the OSH Department.
• Assist the manager to organize and coordinate the activities as planned during a calendar year

Any other OSH functions

• Assist in other OSH functions as delegated by the OSH Manager
• Attend other committee meetings whenever called upon i.e. FMS, ICP, RSC, among others
• Any other task assigned

Qualifications, Experience and Skills required:

• Bachelor’s degree in health /Environment/ Engineering or equivalent
• Training in Occupational Safety and Health
• Basic data analysis is necessary
• Computer literacy & proficient in Microsoft office packages
• A minimum of 3 years working in Occupational Safety health setting
• Working in a large healthcare setting will be an added advantage
• Good interpersonal relationships