Office Administration Intern at Acacia Innovations

Hours: 20 hours per week (schedule flexible during 9am-5pm hours)

Duration: 3-12 months

Location: Upper Hill, Nairobi

Compensation: Stipend of 7500 KES per month

Reports to: Nairobi Sales Office manager

Internship Responsibilities:

• Data Management
• Add customer data into our online Customer Management System and Hub spot
• Updating Daily production Summary google sheet.
• Maintain correct and up-to-date information on the Customer Management System
• Perform customer data inquiries as requested by staff
• Organize and file customer paperwork in a professional manner
• Procurement
• Contact potential suppliers of necessary marketing and office materials to receive quotations and payment terms
• Recommend suppliers to the Operations Coordinator and negotiate pricing on the company’s behalf
• Inventory Management
• Keep detailed records of all incoming and outgoing stock in the company inventory in the office and warehouse.
• Reconcile inventory records against invoices and the customer management system on a weekly basis.
• Filling of all office document
• Other tasks as assigned by Nairobi sales office manager

Qualifications for the Internship:

• University undergraduate or recent graduate seeking professional work experience
• Knowledge of HubSpot Management preferred.
• Highly experienced in Microsoft Word & Excel
• Fast typist who pays attention to and corrects errors
• Professional and friendly phone skills while interacting with customers, suppliers and colleagues
• Able to successfully negotiate the best possible price with suppliers
• Highly organized and responsive to tasks assigned
• Reliable and trustworthy
• Able to work independently on tasks assigned with minimal supervision
• Fluent in English & Kiswahili

Benefits:

• Professional experience with several key functions of a growing company
• Mentorship and support to develop your skillset
• An opportunity to create professional contacts and interact with high-level decision makers
• Flexibility to shape your own experience
• A chance to make a positive impact on our environment and the lives of our customers