Office Administrative Assistant II - 7 Posts at Trans Nzoia County Public Service Board

Duties and responsibilities

Duties and responsibilities at this level entail: taking oral dictation; word and data processing from manuscript; operating equipment; ensuring security of office equipment, documents and records; attending to visitors/clients; handling telephone calls and appointments; keeping an up to date filing system in the office; supervision of office cleanliness; and undertaking any other office administrative services duties that may be assigned.

Requirements for Appointment

For appointment to this grade, an officer must have:

• Served in the grade of Officer Administrative Assistant [3] for a Minimum period of three (3) years;
• Business Education Single and Group Certificates (BES & GC) from the Kenya National Examination Council in the following subjects;
  • Typewriting II (minimum 40 w.p.m)/Computerized Document Processing II;
  • Business English II/Communications II;
  • Office Practice II;
  • Secretarial Duties II;
  • Commerce II;

OR

For direct appointment to this grade, an officer must have:

• Kenya certificate of Secondary Education (KCSE) mean grade C (Plain) or its approved equivalent;
• Craft Certificate in Secretarial Studies from the Kenya National Examination Council
• Certificate in Computer Applications Skills from a recognized institution; and
• Shown merit and ability as reflected in work performance