Office Administrator – ASB 5 at Public Sector Accounting Standards Board (PSASB)

REF:PSASB/07/2022

Job summary

Reporting to the Chief Executive Officer the officer will be responsible for:

1. Coordinating schedules of meetings and appointments for the CEO
2. Maintaining the CEOs diary, calendar and schedule of appointment
3. Coordinating local and international travel for the CEO and the Board Members;
4. Organizing meetings and forums under the CEOs office;
5. Management of incoming and outgoing mails in the CEO’s office
6. Offering secretarial services in Management/Board meetings and follow up on actionpoints;
7. Ensuring the security of office records/classified materials, equipment and officemachines;
8. Managing Executive Office protocol.
9. Manage the secret registry

Job Specifications

The successful applicant must meet the following specifications:

1. Served in the grade of Senior Assistant Office Administrator or equivalent for a minimum period of Six (6) years;
2. Bachelor’s degree in Secretarial Studies or Bachelor of Business and Office Management from a recognized institution; or Bachelor’s degree in social sciences plus Business
3. Education Single and Group Certificate (BES & GC) Stages I, II, III, Training in Secretarial Services, Business Communication from KNEC or any other recognized institution
4. Diploma in Secretarial studies, from the Kenya National Examinations Council or equivalent.
5. Certificate in Supervisory Skills Course lasting not less than two (2) weeks from a recognized institution
6. Good communication and interpersonal skills
7. Fulfil the requirements of Chapter Six of the Constitution.