Office Administrator Trainee at Buhler Group

Task

• During this on-the-job training program, you will be trained on the below tasks
• Manage the office administration to ensure that the office operates smoothly
• Handle the travel arrangements such as visa, flight tickets and hotel bookings
• Maintain inventory by checking the stock to determine inventory level, anticipating supplies needed, and placing orders
• Coordinate with internal/external stakeholders to obtain information, identify needs and solution of problems about the subject under the responsibility
• Handle visitor announcements, maintenance and allocation of meeting rooms, managing digital office access system, receiving, and directing communications
• Coordinating and booking minor, major service & routine maintenance for motor vehicles and record keeping
• Provide documents for timely payment to vendors/suppliers
• Coordinate the Courier service for internal, external mails, parcels, spare parts
• Assist the local marketing activities such as fairs, seminars, business trips and supply of marketing materials
• Coordinate conferences and meetings and arranging both in-house and external events
• Any other tasks assigned

Required qualifications

• Bachelor's degree in business or equivalent
• 0 - 2 years of experience in the equipment industry, including experience in the field of specialization or relevant internship experience in the respective field
• Strong knowledge in MS office programs/applications
• Fluent communication in English

Preferred qualifications

• Good verbal, written skills, including the ability to interface effectively with people inside and outside of the company
• Good organizational skills including the ability to manage time and priorities effectively
• Able to work independently within specified guidelines or processes