Office Assistant at HIAS Refugee Trust of Kenya

Reporting to: Administration and Logistics Manager

Grade: 1

Duration: 10.5 months with possibility of renewal subject to availability of funding and performance

Main Duties & Responsibilities

• · Develop routines to ensure all areas of the office are maintained to a high standard of cleanliness.
• · Cleaning offices, machines/equipment/apparatus
• · Dust the offices and ensure habitable office conditions.
• · Move or carry office equipment, furniture and ensure orderly arrangement
• · Monitor and manage inventory of office supplies; order and distribute office supplies as necessary
• · Ensure that cleaning supplies are available in all sanitary places
• · Use cleaning materials and consumables economically
• · Empty general waste refuse bins and ensure all refuse is disposed promptly and using proper disposal methods.
• · Disinfect dustbins regularly
• · Perform other administrative support tasks, including updating and sorting files, making payment requisitions etc.
• · Any other duties assigned.

Job Specification

• · Minimum of secondary school education
• · Certificate in housekeeping/In any related field
• · Minimum of 1-2 years’ previous job experience as an Office Assistant or in a comparable position in a public or private institution
• · Certificate in computer applications from a recognized institution will be an added advantage

Skills and Competencies

• · Excellent communication and interpersonal skills
• · Demonstrated ability to prioritize and perform multiple tasks simultaneously
• · Outstanding customer service skills
• · Proven ability to work effectively individually and with a team
• · Ability to follow oral and written instructions.
• · Knowledge of Accountability to Affected Populations
• · Knowledge of PSEA