Office Assistant at Ministry of Agriculture and Livestock Development

Job Purpose

• The Office Assistant will provide essential support services to ensure the smooth daily operations of INReMP’s programme office. The role includes maintaining a clean and organized work environment, supporting logistical and administrative tasks, and assisting with reception duties. Working closely with all project staff across departments, the Office
• Assistant will contribute to a professional and welcoming office atmosphere for staff, visitors, and stakeholders.

Key Responsibilities

Office Administrative Support and Cleanliness

• Ensure cleanliness and tidiness of office premises, including workspaces, meeting rooms, and common areas.
• Monitor and manage office supplies, notifying the supervisor when replenishment is needed.
• Maintain basic office equipment and promptly report any malfunctions or service needs.
• Assist in basic data entry tasks under supervision.

 Clerical and Messenger Duties

• Assist in setting up meeting rooms, training venues, and workshop spaces.
• Handle incoming and outgoing mail, packages, and courier services.
• Photocopy, scan, and file documents as requested by project staff.
• Run office errands, including delivery and collection of documents and
• Run office errands, including delivery and collection of documents and supplies.

Hospitality and Front Office Support

• Receive and direct visitors courteously and professionally.
• Maintain a visitor log book and ensure accurate records of office access.
• Prepare and serve tea/coffee for staff and visitors as needed.
• Answer and route phone calls to appropriate staff.

Other Duties

• Any other duties as may be assigned by the Supervisor.

 Academic Qualifications

• A Kenya Certificate of Secondary Education (KCSE) with a minimum grade of D+ or equivalent.
• A Certificate in Office Administration, Secretarial Studies, or a related field is an added advantage.

 Applicable Professional Experience

• At least 5 years of experience in an office support role, preferably within development or institutional settings.
• Experience in similar roles within donor-funded projects is preferred.

Competencies and Skills

• Basic computer literacy such as MS Word and email.
• Excellent communication and interpersonal skills.
• Ability to follow instructions and work with minimal supervision.
• Punctual, reliable, and courteous in dealing with staff and visitors.
• Professional appearance and conduct.