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  • Posted: Feb 21, 2020
    Deadline: Not specified
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    Evidence Action scales proven interventions that improve the lives of millions. We only implement cost-effective programs whose efficacy is backed by substantial rigorous evidence. We identify innovative, appropriate financing mechanisms and build best-practice operational models. We voraciously self-evaluate, learn, and improve our models for scaling effect...
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    Office Assistant, Program Implementation

    Job Summary

    The Office Assistant is majorly responsible for office organization, service to the office teams/visitors and the management of office supplies. DSW relies on the Office Assistant to ensure that the office and its environment is a conducive space for working and the staff wellness is catered for.

    Responsibilities

    Office Organization and cleanness

    • Open office on time and ensure secure closure at the end of the day, ensuring safe custody of all office keys.
    • Keep the office and chlorine stores and the surroundings clean and tidy at all times.
    • Ensure the office compound is healthy and conducive for staff
    • Service to office teams
    • Prepare and serve tea to staff on time on a daily basis.
    • Support on office errands such as small items purchases, printing/scanning & photocopies, etc.
    • Collection and delivery of office parcels, quotations, invoices, parcels etc.
    • Management of office supplies
    • Responsible for office kitchen and sanitation supplies inventory, monitor and maintain/control usage, and ensure a timely requisition for new supplies as needed
    • Ensure all kitchen utensils, equipment and cleaning tools are well maintained and serviceable. Ensure timely reporting of any damages for repairs.
    • Other general tasks
    • Receive client/visitors and usher/refer them to the correct contact person or staff while maintaining organization image.
    • Support with updating chlorine and dispenser parts inventory and regular stock checking and monthly stock reconciliations.
    • Help/oversee the movement of office furniture, loading/offloading chlorine refills/dispenser parts, etc.
    • Organizing and filing hard copy data and maintaining a well-organized data filing and storage system at the office.
    • Support in event planning and coordination as necessary, arrange for refreshments, food and other necessary materials
    • Support with other program fieldwork as may be necessary.
    • Any other duties/tasks assigned by supervisor or management.

    Method of Application

    Interested and qualified? Go to Evidence Action on evidenceaction.bamboohr.com to apply

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