Office Assistant- Telecommunication Company at Corporate Staffing

Salary: 20-30k,

Our client is a leading telecommunication franchise that mainly distributes phones and electronics products. They seek to hire a reliable, highly efficient office assistant who will ensure effective management and coordination of all the office activities. S/he must be very flexible as they will be required to work extra hours from time to time.

Responsibilities

• Performs all clerical tasks such as handling and sorting emails.
• Deliver, receive issue receipts and deposit all cheques collected from the sister companies, external and internal clients.
• Maintain good filing systems for smooth data retrieving for both the company and the sister companies.
• Input and maintain records which include but not limited to Invoices, Delivery Notes, and Statements and for both the company and the sister companies.
• Attend to visitors and walk-in clients as well as handle telephone calls.
• Support systematic filing of all hard and soft documents allowing easy retrieval of files and documents, ensuring they are secure and accessible.
• Maintain an inventory of office supplies e.g. stationery etc. and raise requisitions for additional supplies to ensure smooth running of the office.
• Managing all internal and external communications through memos and emails so as to ensure immediate distribution.
• Typing letters, minutes and general office correspondence and ensuring the same are ready when due.
• Ensuring the office is well cleaned and maintained.

Qualifications

• Diploma/Certificate in Business Related field
• Minimum of 2 years’ experience in a similar position.
• Must possess excellent communication and interpersonal skills.
• Must demonstrate the ability to move with speed and handle multiple tasks at once.
• Ability to handle matters with integrity and follow through with duties assigned till successful completion.
• Ability to meet pressing deadlines, collect data and communicate it in a comprehensive report
• Must be willing to run errands outside Nairobi for the sister companies.
• Must be self-driven, outgoing and vibrant.
• Must be very flexible and willing to work for extra hours when required.