Office Manager at Savannah Informatics

Job Description

• We are looking for an Office Manager to organise and coordinate administration duties and office procedures while at the same time working as an Executive Assistant to the company’s directors. Your role is to create and maintain a pleasant work environment, ensuring high levels of organizational effectiveness, communication and safety.
• Your duties will involve but are not limited to, scheduling meetings and appointments, making office supplies arrangements, greeting visitors, providing general administrative support to our employees, ensuring the smooth running of the office and helping to improve company procedures and day-to-day operation.
• To be a successful hire, you will need to have prior experience in office administration. You will also need to be proficient in Microsoft Office applications such as Word and Excel.

Responsibilities 

• Organizing meetings, managing the meeting rooms
• Booking transport and accommodation for staff 
• Support the People & Talent department in organising all in-house and off-site company events and conferences
• Managing the supplier database and KYC records and updating them as needed
• Supplier management: Ordering stationery, IT equipment, kitchen supplies and other needed supplies for the office 
• Supervising and monitoring the work of the office assistant and cleaners
• Implementing, maintaining and recommending procedures/office administrative systems
• Ensuring fire, health and safety policies are up to date and that the office is compliant 
• Act as an Executive Assistant to the directors by managing their schedules, communication, email correspondence and travel arrangements
• Attending meetings with senior management (directors) and taking minutes 
• Assisting the organisation's HR and finance functions by keeping personnel records up to date, and managing records
• Dealing with correspondence, complaints and queries about the office
• Preparing letters, presentations and reports as requested by the lead supervisor
• Ensuring all devices, especially the projector and its accessories, are returned in the condition they were taken in.
• Ensuring that the office is neat, tidy and organised and planning the cleaning schedule as needed

Requirement

• Open to graduates from all degree disciplines

Skills

• ​Strong administrative skills and an aptitude for using IT software
• Commercial and financial awareness
• Meticulous attention to detail
• Interpersonal skills
• Influencing skills
• Excellent organisation and time management
• The ability to take the initiative
• A flexible and practical approach to work
• Discretion and diplomacy

Experience (good to have)

• Strong administrative skills and an aptitude for using IT software
• Commercial and financial awareness
• Meticulous attention to detail
• Interpersonal skills
• Influencing skills
• Excellent organisation and time management
• The ability to take the initiative
• A flexible and practical approach to work
• Discretion and diplomacy.