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  • Posted: Jan 24, 2023
    Deadline: Feb 16, 2023
  • Kenya Livestock Commercialization Project (KeLCoP) is a six-year project that is jointly funded by the Government of Kenya (GOK) and the International Fund for Agricultural Development (IFAD) and beneficiary communities. The Financing Agreement entered into force on 5th March, 2021. The completion date of the project shall be 31st March, 2027 and the Financi...
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    Office Secretary (1 Post)

    VACANCY NO: 2/02/2023

    Duties and responsibilities:

    • Typing standard letters and composing the content of letters on routine matters as directed by the Administrative Assistant or the Programme Coordinator;
    • Combining material from several sources to produce word-processed reports in an established format using some discretion in final presentation;
    • Screening telephone calls, answering routine questions, taking accurate messages and referring the caller to an appropriate alternative source;
    • Receiving visitors and may be required to establish their requirements and check the availability of the required staff member where no appointment has been made;
    • Maintaining the diary, arranging appointments, meetings, travel and accommodation as specified by the Administrative Assistant or Programme Coordinator;
    • Undertake routine administrative duties as delegated by the Administrative Assistant or Programme Coordinator;
    • Maintaining strict confidentiality in all duties and establishing reliable filing and record systems;
    • Maintain a full understanding of the functionality of PC word processing software and excel; and
    • Any other official duty as may be assigned by the Administrative Assistant or Programme Coordinator.

    Qualifications and other requirements:

    Minimum Requirements:

    • A mean grade C- with a minimum grade C- in English or equivalent;
    • Must have Higher National Diploma or equivalent in secretarial management;
    • Appropriate secretarial training;
    • Should have a certificate in computer applications (MS Word, Excel, E-mail, PowerPoint, Access etc.);
    • At least five (5) years’ work experience in a busy organization;
    • At least two (2) years of work experience in donor-funded projects will be an added advantage;

    Other Requirements:

    • Ability to work under pressure and meet strict deadlines and work with minimum supervision and sometimes work outside normal working hours;
    • Ability to work and interact with people from diverse, professional, social and cultural backgrounds.
    • Good management of office protocol and etiquette
    • Ensure security of office records
    • Coordinate travel arrangements and scheduling of meetings
    • Attending to visitors and handling phone calls

    Method of Application

    Interested applicants who meet the qualification requirements should send their applications along with copies of their academic and professional certificates, testimonials and detailed Curriculum Vitae. They must also state their present employer, current position and names and addresses of two referees and daytime telephone and email contacts. 
    Only short-listed candidates will be contacted.
    KeLCoP is an equal opportunity employer. Persons with Disabilities are encouraged to apply.
    Applications should be clearly marked quoting the reference number of the position applied for on the letter and envelope delivered to the address below:

    The Principal Secretary
    State Department for Livestock Development,
    Kilimo House, Cathedral Road, 2
    nd floor Room 219.
    P. O. Box 34188-00100,
    Nairobi, Kenya

    To reach on or before Monday, 16th February 2023 at 17:00 hours local time.
    Please note that electronic applications shall not be accepted. Hard copies only

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