Officer II, M&E at Child Fund International

About This Role

• The Monitoring Evaluation and Learning (M&E) Officer is a key position for project quality assurance, accountability, documentation and learning. The position holder will support the Nurturing Care project team in planning and execution of monitoring and evaluation activities in Homabay and Busia counties while ensuring implementation quality in accordance with accepted standards, providing essential feedback for learning, accountability and decision making. S/he will support capacity building of project staff mentors, facilitators and research assistants on data collection, analysis and visualization as well as strengthening the existing systems to be able to produce reliable/quality data and support NCMIS/CAMEL system, used for decision-making at sub-county and ward level.

Primary Responsibilities
Results Based Monitoring and Evaluation

• Lead the development of detailed implementation plans, workplans, performance measurement table and indicator performance tracking for the project.
• Provide support to the project team in the preparation of the periodic internal and donor project reports.
• Support the child development outcome research processes in Busia and Homabay counties as per the demands of the study.
• Support the project coordinator in implementation of Country Office level activities in the grant project in all the target counties of Busia and Homabay.
• Monitor status and progress of Project implementation based on performance measurement table, NCMIS and the MEL Plan.
• Develop clear and user-friendly data collection and reporting formats in collaboration project teams at different levels.
• Analyze collected data and make recommendations to project coordinator on the quality and desired improvement plans.
• Develop the project monitoring and evaluation plan, indicator reference sheets, trackers, data collection tools, participant databases and oversee quality implementation of M&E activities to meet donor standards.
• Monitor and report the status and progress of project performance measurement table indicators and detailed implementation plan as well as budget expenditures.
• Conduct process and outcome monitoring to assess quality of activity implementation, routine data quality audits and document field visit reports and action plans.
• Keeping track of project evaluations and studies tracking trends and recommendations, progressing their implementation where appropriate.
• Participate in planning, implementation and follow-up of evaluations, for instance writing TORs, preparing literature review packs, planning evaluator itineraries, planning staff workshops, report review.
• Providing support during internal/external reviews, evaluations and lessons learned activities.
• Coordinate various evaluations assessments and reviews including assistance on the recruitment of Research assistants, coordinating collection and analysis of data among others.

Capacity Building

• the capacity assessment of the project staff and frontline workers on monitoring and evaluation and design appropriate processes to ensure skills are developed.
  • Provide ongoing mentoring and coaching to all project staff and frontline workers on MEL processes and activities.
  • Document results from capacity building efforts and share with the Project Coordinator and Project officers.

Management Information system

• Support in the ensuring the nurturing care management information system is up to date and used in running in all reporting requirements for the project.
• Ensure all users of the systems (project officers, mentors, and facilitators) are supported to input data, visualize and report effectively.
• Trouble shoot for all systems users and report any issues of the system to the developer or network providers.
• Facilitate capacity building sessions for new users and refresher trainings, for other system users of the Management information System (MIS).
• As the custodian of all project phones, you will ensure all phones issued to all users in the project are in use and all new users are provided with phones and set up in the system.
• Navigate the MIS to check on data encoded, generate MIS reports, provide feedback to users, and share with relevant persons for utilization.

Knowledge management and learning

• Professionally document and proactively share information and learning from the project with ChildFund International staff and stakeholders as necessary.
• Take an active role in ensuring that staff are compliant in uploading data and reports into SharePoint and other relevant online systems and maintain such database systems. Work with project staff to promote learning culture and ensure learning is shared across field offices and implementing partners by encouraging cross learning between and within sectoral teams, tracking trends and recommendations and progressing their implementation in the planning and project design where appropriate.
• Participate and contribute to partnerships meetings and advocacy forums in the counties to represent the interest of ChildFund nurturing care project.
• Work with Communication Specialist to prepare high quality annual learning products including project learning briefs, after activity reviews, case studies, success stories, most significant change (MSC)
• Facilitate quarterly review meetings to discuss progress, challenges and lessons learnt and develop workplans with the project team.
• Support project launch, start up and close out workshops to disseminate to stakeholders’ information related to implementation and critical learnings.
• Submit progress reports by the deadlines stipulated in the Conrad Hilton Grant confirmation letter which will include an updated project milestones and implementation tracker, results tracker and progress narrative.
• Ensure implementation of lessons learned and recommendations from project evaluations and studies.
• Participate in periodic check in meetings with the donor and international office staff.
• Provide timely feedback to implementation teams from the MEL system findings to enhance effectiveness of project implementation and steps needed to achieve desired outcomes.
• Any other duties as maybe assigned from time to time by the supervisor.

Required Experience and Education

• Bachelor’s degree in international development, Project management, Disaster Management, Community development, Statistics, or closely related fields, with specialized training in monitoring and evaluation, or a combined professional qualification and sound experience.
• A minimum of 2-4 years of direct, “hands-on” working experience in building and operating monitoring and evaluation of projects/programs and supporting digital report systems.
• Working program experience with international NGOs or other international organizations
• Experience data capturing for humanitarian and development work both development and emergency contexts.
• Proven working experience with DHIS2 systems operations is an added advantage.
• Excellent interpersonal skills and verbal and written communications skills.
• Knowledge of mobile data applications such as Survey DHIS2, CommCare, Survey CTO, KOBO Collect, ODK.
• Well-developed conceptual, critical, analytical thinking and planning skills
• Ability to take Initiative, drive to achieve results, ability to develop effective organizations.
• Organized and able to manage own time under guidance and direction from line-manager.
• Good report writing skills, strong writing and communication skills and analytical abilities, particularly in the areas of learning, and capacity development/transfer.
• Ability to manage multiple tasks in an effective, pro-active, and timely manner.
• Strong Team working skills.
• Ability to work under pressure and meet short deadlines.
• Excellent working knowledge of computers.
• Able to take initiative and exercise sound judgment.
• Strong interpersonal and self-awareness skills
• Ability and willingness to undertake extensive travel in the country.

Required Competencies
ChildFund’s Core Competencies

• Teamwork: the ability to work effectively and collaborate with others; values and respects individual differences.
• Communication: demonstrates empathy and tact when communicating with others and uses a storytelling approach when appropriate.
• Results orientation: gets things done; takes proactive steps to achieve organizational goals and quality standards.
• Decision making: uses good judgement, critical thinking, and non-traditional ways to evaluate problems and opportunities; reflects and innovates to improve decisions and outcomes.
• Resilience: thrives and grows in rapidly changing, demanding, and complex environments.
• Digital literacy: adopts and champions new technology to relevant contexts, stays aware of technological trends and embraces technological solutions to business challenges . Other Required Competencies