Communications Assistant at Open Society Initiative for Eastern Africa

JOB PURPOSE

The Communications Assistant is an individual contributor role providing day-to-day support across a variety of administrative areas.

The Communications Assistant supports senior stakeholders in the organization and executes tasks within established policies, procedures and guidelines. The incumbent’s tasks include, but are not limited to, coordinating schedules, planning meetings/events, and preparing materials.

As a Communications Assistant at Open Society-Africa, you will be responsible for:

• Supporting the implementation of the Communications strategy and interventions.
• Providing administrative and logistical support to the Communications portfolio.
• Supporting Communications-related events planning, organization and implementation.
• Maintaining databases, media lists and other important contacts.
• Providing support in maintaining web content and implementing social media strategies.
• Supporting content generation—through videography, photography and creative design.
• Supporting the tracking of the Communications budget and activities.
• Logistics/Arrangements
• Materials Preparation
• Research and Recommendations
• Budgeting
• Project Management

TECHNICAL SKILLS

• Call Handling, Computer Skills, Planning and Organizing, Reporting, Service Delivery, Vendor Management, and Writing Skills.

INDIVIDUAL COMPETENCIES

• Advancing Diversity and Inclusion, Expertise, Getting the Right Things Done, and Leading Change.
• Managing Time and Money, Strategic Thinking, Working Well with OSF Colleagues, and Working Well with Others.

EDUCATION

Relevant Qualification.

EXPERIENCE        

• 3 to 5 years of relevant work experience, including the ability to navigate across different functional departments.
• Practical knowledge in creative design using different applications, videography and photography.
• Understanding of using diverse social media platforms as communications tools.
• Understanding of events planning and coordination, logistical and administrative roles.