Operations and Administration Associate, FP2030 at Amref Kenya

Major Duties and Responsibilities

Administration (65%)

• Provide logistical and administrative support to the Managing Director, including managing scheduling and calendar, meeting set up and logistics, and appropriate follow-up after events.
• Provide logistical and administrative support to the Hub team, including supporting meeting set
• up and logistics.
• Coordinate with other Operations and Administrative staff members or relevant contacts within the Support Network regional hubs to ensure cross team collaboration, communication, and
• appropriate flow of day-to-day activities
• Connect with NAE Hub and Executive Directorate team members as appropriate to ensure that the Hub team has access to FP2030 resources, systems, tools, and information, troubleshooting
• as needed. This may include supporting Hub access to FP2030’s Sharepoint system, Salesforce resources, and FP2030 email account as well as other shared resources.
• As directed by the Managing Director, provide support as needed, to include: conducting research, drafting and producing materials, taking notes during meetings or calls, and ensuring
• meeting follow-up.
• Coordinate travel arrangements for the Managing Director; support travel arrangements for the Hub team.
• Support Managing Director in preparing credit card reports, expense reports, and other needed reporting; support these areas as needed for the rest of the Hub team.
• Contribute to and coordinate Hub reporting to FP2030, including content for funder reports and reporting to FP2030’s Senior Leadership Team. Provide support to the Hub team on special projects as needed.

Operations (35%)

• Support the development and execution of contracts and other business agreements for the Hub team, working closely with the hub host. Support executing FP2030 and hub host requirements around agreements, working closely with the hub host’s Finance and Contracts staff and with the Managing Director.
• Support and help to document required due diligence, in alignment with all FP2030 and hub host policies, for vendors, partners, and other relationships.
• Support the processing and tracking of payments to Hub vendors, working closely with the hub host and with the Hub team.
• Collaborate with the Director, Finance and Grants and their team to ensure that expenses are being tracked in keeping with FP2030’s policies and funder requirements and to troubleshoot
• any issues as needed, including connecting with the hub host’s Finance team. 

Selection Criteria

EDUCATION & QUALIFICATIONS

• Bachelor’s degree required.

SKILLS AND ABILITIES

• At least 5 years of professional experience in administration, operations, logistics, project management, or a related field.
• An interest in and passion for global health, family planning, reproductive health, international
• development, or women’s rights issues strongly desired.
• Experience in international affairs and development and/or knowledge of the international nonprofit sector is desirable.
• Strong writing and communication skills.
• Knowledge of and experience with MS Office Suite (Word, Excel, Outlook, PowerPoint). Strong Excel skills required.
• Strong attention to detail and demonstrated excellence working in a fast-paced environment.
• Strong professional interpersonal skills and diplomacy.
• Very strong organizational skills and attention to detail.
• Team player with adaptable and pragmatic approach to work, able to work independently as well as with a team.
• Strong time management and prioritization skills and the ability to meet deadlines and deliver objectives on time despite time constraints and pressure situations.
• Written and spoken fluency in English (professional fluency in another language is an asset).
• Willingness to travel (up to 20%)

Closing date: 13 June 2022