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  • Posted: May 25, 2022
    Deadline: Not specified
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  • Mercy Corps is a global humanitarian aid agency engaged in transitional environments that have experienced some sort of shock: natural disaster, economic collapse, or conflict.
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    Operations Assistant- USAID Nawiri Lokitaung - Turkana

    The Position Summary

    The Operations Assistant is responsible for facilitating programs operational support for Mercy Corps Kenya (MCK) Lokitaung Field Sub-office. Working closely with Program teams and Field Office Operations team, the Operations Assistant is instrumental in supporting program activities through his/her services in matters procurement, logistics, and general field office administration.

    Essential Job Responsibilities

    PROCUREMENT

    • Daily handling of MC procurement activities at field sub-office level in close consultation with the Field Operations Officer.
    • Collect quotations and bids from the field market for PRs as per Mercy Corps standards and formats.
    • Directly interact with field vendors during solicitation of quotations – explain MC procurement standard forms/procedures and ensure that vendors are compliant with the same.
    • Prepare the required documentation of procurement transactions and ensure compliance with MC standards.
    • Maintain thorough procurement files as outlined in the Field Procurement Policies and Procedures. 
    • Facilitate timely processing of due payments to vendors in collaboration with originators and finance department.
    • Maintain an updated data base of field market prices of commonly procurement goods and services

    LOGISTICS

    • General management of agency vehicles in close consultation with Operations Officer.
    • Ensure that all field vehicles are safe and road worthy.
    • Collecting and distributing of vehicle log-sheets to drivers; responsible for monthly compilation and submission of log-sheets to the Operations Officer
    • Schedule vehicles use and movement plans to meet programmatic and operational needs.
    • Oversee fuel purchase and closely track consumption in coordination with gas station(s)
    • Organize regular service schedules for vehicles and ensure repairs are done in a timely manner.
    • Responsible for ensuring fleet safety measures are fully implemented and adhered to in accordance with MC fleet management policy/SOPs.
    • Ensure that security incident reports are completed and filed (if related to vehicles).
    • Responsible for Warehouse/Stores management and reporting.
    • Facilitate proper asset management; maintain proper and updated asset register in close collaboration with the Operations Officer.

    ADMINISTRATION

    • Responsible for sub-office premises general facility management including security and hygiene upkeep and maintenance.
    • Facilitate procurement of general office supplies for running the sub-office office.
    • Assist with scanning, copying, printing and uploading of financial documents on relevant folders.
    • Assist Finance Officer with field cash reimbursements if any.
    • Ensure all finance documents are properly labelled, filed and stored in a clear and easily accessible manner following Field Finance Manual
    • Coordinate general office management tasks at sub-office level.

    Minimum Qualification & Transferable Skills

    • At least 2 years of experience in logistics and/or supply chain management.
    • Must demonstrate understanding of logistics procurement and administration ethics and good management skills with diverse team with large flow of information and activities.
    • Must be able to work independently and prioritize, show initiative experience in an NGO setting.
    • Good report writing skills and ability to make recommendations for improvements; strong computer (MS Office) skills, filling and organizational skills.
    • Valid driving license; willingness to travel throughout field office when required.

    Method of Application

    Interested and qualified? Go to Mercy Corps on recruiting2.ultipro.com to apply

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