Operations Manager at International NGO Safety Organisation (INSO)

Job Summary

• As the Operations Manager, you will report directly to the Country Director and work closely with the Operations and Human Resources teams at Headquarters. You will oversee the various support services for our teams in Sudan.

Major Responsibilities:

Human Resources

• Lead and coordinate national staff onboarding and coordinate with HQ HR on international staff onboarding.
• Coordinate and monitor national staff performance monitoring, grievance management, etc.
• Prepare national staff monthly payroll.
• Provide support to internal and external audit requests.
• Act as the in-country project management focal point for all HR.
• Act as safeguarding focal point.

Legal and Compliance

• Ensure all necessary legal and regulatory documents are filed with national authorities to maintain INSO’s in-country registrations.
• Create a tracker for renewal of INSO registration documents as well as staff visas and work permits.
• Develop and oversee control systems to prevent legal guidelines and internal policies violations.
• Lead audit follow-up and implement recommendations in all areas of Operations.

Facilities and Asset Management

• Manage the entire scope of facilities management.
• Prepare and maintain the country office’s leases and contracts with suppliers.
• Equip and maintain all staff facilities and vehicles.
• Establish and maintain a central asset register.

Procurement and Logistics

• Enforce compliance with Procurement and Logistics regulations.
• Oversee full implementation of procurement processes.
• Enforce all controls to prevent fraud and corruption.
• Carry out routine local market surveys for goods and services.
• Carry out supplier checks and vet them against anti-terror or sanction lists.
• Manage and implement INSO fleet guidelines policy.
• Contribute to donor reporting in area of asset management/logistics/procurement.

Safety and Security

• Serve as the focal point for the Global Risk & Safety Manager.
• In coordination with the Global Safety & Risk Manager, update the Country Security Management Plan (CSMP) and Security Risk Assessment (SRA).
• Ensure appropriate steps are taken to safeguard INSO facilities, vehicles, and assets.
• Ensure drivers and guards are briefed on country safety and security protocols.
• Ensure new staff/consultants/visitors are oriented and trained on the Country Security Management Plan.

Mandatory Requirements

• Fluency in English (written and spoken).
• A Bachelor’s degree in a relevant field from a recognized academic institution.
• At least 5 years of humanitarian professional operations experience
• Highly self-motivated, a problem solver, solution-focused, and a strategic thinker with the ability to manage multiple priorities and work to set deadlines.
• Proficient use of MS Office and experience with database management.

Desirable Characteristics

• Previous experience with logistics and procurement.
• General knowledge of donor procurement regulations.
• Existing knowledge of INSO and affinity with its mission.
• Experience as a user or admin of HRIS.
• Prior field experience in Sudan in a similar position a plus.
• Working knowledge of Arabic Language is an added advantage