Operations Manager, SBS at Strathmore Business School

JOB PURPOSE:

To be responsible for coordinating operations for the Business School to ensure that the facilities are well taken care of and that all departments’ needs are met.

MAIN DUTIES AND RESPONSIBILITIES:

• Budget Preparation: Prepare the initial departmental budget to help the Director develop the annual departmental budget as well as implementation and monitoring of the final approved departmental budget.
• Strategy and Departmental Policy Formulation: Coordinate the development and implementation of operational policies and procedures that contribute to the achievement of the long-term strategy of the Business School.
• Reporting: Provide timely data and reports to help management in decision making and general updates.
• Procurement: Oversee the procurement of items required in the department on time as well as approve warehouse and store inventory needs.
• Interdepartmental Collaboration: Liaise with security regarding management of opening/closing hours, parking, and use of facilities, and with housekeeping regarding general hygiene and maintenance issues.
• Occupational Safety and Health: Ensure the building/ working spaces and other amenities meet all the OSH requirements by carrying out periodic inspections.
• Expenditure Management: Approve expenditure claims, process claims, bills, and invoices that pertain to Administration Services.
• Office Utilization: Coordinate booking schedules, provide event support, and coordinate the allocation of office space.
• Innovation: Continuously come up with innovative ways of improving efficiency, improve client experience and ensure proper utilization of the Business School resources.

JOB REQUIREMENTS
The post holder will be required to have and to demonstrate evidence of the following qualifications, attributes, and skills;

• Bachelor’s degree in business administration or any other related field from a recognised institution
• A master’s degree will be an added advantage
• At least 5 years of work experience in administrative and logistical operations with 2 years at a supervisory level

Key Skills and Competencies

• Excellent Communication and Interpersonal Skills
• Planning and Organizational Skills
• Dependability and Reliability
• Customer and Client Service Oriented
• Team Leader
• Flexible to deal with emergencies
• Budgeting Skills