Order to Cash Admin (Cashier) at Kenya Wine Agencies Limited (KWAL)

Job Purpose

This position is responsible for managing cash and check transactions, confirming the payment for goods and issuing the receipt so as to facilitate the issuance of products to the distributors/ clients.

Main Responsibilities

Payment Receipts

• Receive payment by cash, cheque, credit cards, vouchers, or automatic debits and issue receipts, refunds, credits, or change due to customers to facilitate the selling of products at the Nairobi warehouse. 
• Deliver cash invoices to the designated cash delivery company and send all receipts
• Verify any direct bank deposits by confirming the receipt in the bank statement to ensure all payments for sales are authentic. 
• Verify the integrity of all cash and checks at the beginning and end of each work shift.
• Pay all contracted workers and deliver receipts 

Accounts Reconciliations

• Prepare daily reconciliation of the sales revenue bank account(s) and investigate any variance to  ensure timely resolution
• Reconcile products entered in the systems and applications with the cash amounts received.
• Deliver checks to the bank as necessary.

Customer Data Management

• Receive checks from the collector and enter data into the systems and applications.
• Calculate the total cash received, sort invoices by categories, and enter the final amount into the systems and applications.
• Stay informed about the status of all checks and update the system accordingly.

Safety

• Adhere to all safety rules and regulations and follow a safety culture at all times.
• Act as a safety representative and effectively promote safety and health practices in the workplace.
• Commit to the ethical standards of the company at all times

Minimum Required Qualifications, Knowledge and Experience

Academic Qualifications

• Diploma in relevant field with 2 years’ of experience in a finance department within a similar organization. 

OR 

• Bachelor of Finance, Business Administration, Accounting, Economics or any other relevant field with 1 year experience in a finance department within a similar organization. 

Professional Qualifications

• Partial (Level II) Professional qualification in Finance or Accounting.

Experience 

• At least 2 years experience in a similar role in FMCG industry

Competencies

Technical Competencies

• Practical experience in using Enterprise Resource Planning (ERP) systems to streamline financial processes, enhance data accuracy, and improve overall efficiency.
• Skilled in managing financial records, preparing financial statements, and ensuring the accuracy and integrity of financial information.
• Capable of preparing and presenting financial reports, providing insights and recommendations to support decision-making and strategic planning.
• Skilled in managing financial resources, budgeting, forecasting, and ensuring the financial health and sustainability of the organization.
• Proficient in managing relationships with internal and external stakeholders, ensuring effective communication and collaboration to achieve business objectives.
• Strong analytical and problem solving skills
• Demonstrate the ability to collaborate with various business units

Behavioural Competencies

• Demonstrate a commitment to enhancing processes and performance. 
• Demonstrate commitment to understanding and meeting customer needs
• Demonstrate a high level of integrity. 
• Make informed and timely decisions that align with the company’s strategic objectives. 
• Accuracy and attention to detail
• Communicate effectively with diverse audiences, ensuring clarity and understanding.