Partnerships and Grants Officer at HIAS Refugee Trust of Kenya

POSITION SUMMARY:

The Partnership and Grants Officer will support the organization's resource mobilization and strategic growth efforts through the identification of funding opportunities, development and submission of high-quality proposals, donor engagement, and management of strategic partnerships.

ESSENTIAL FUNCTIONS

• Identify, track, and assess funding opportunities from institutional donors, foundations, corporations, embassies, UN agencies, and other funding sources.
• Coordinate the development and submission of high-quality concept notes, proposals, grant applications, and expressions of interest.
• Lead proposal writing efforts and ensure timely submission of donor applications.
• Develop and maintain a comprehensive funding pipeline and grants calendar.
• Support the implementation of fundraising and resource mobilization strategies.
• Monitor donor trends, funding priorities, and emerging opportunities relevant to refugee and humanitarian programming.
• Coordinate proposal development processes by gathering and consolidating inputs from program, finance, monitoring and evaluation, safeguarding, and operations teams.
• Maintain and update the Grant Management System (GMS) and grant tracking tools.
• Support grant startup processes and donor compliance requirements following successful awards.
• Monitor proposal and donor reporting deadlines and ensure timely submissions.
• Build and maintain strong relationships with existing and prospective donors.
• Develop donor engagement plans and support donor cultivation initiatives.
• Prepare donor briefing materials, presentations, reports, and communication materials.
• Coordinate donor meetings, site visits, and stakeholder engagement events.
• Serve as a liaison between donors and internal teams to facilitate effective communication and timely responses.
• Support donor reporting processes and ensure consistent communication on program achievements and impact.
• Identify, assess, and cultivate strategic partnerships with NGOs, community-based organizations, academic institutions, faith-based organizations, private sector actors, and humanitarian stakeholders.
• Develop and maintain a partnership database to track engagement opportunities, collaboration initiatives, and follow-up actions.
• Support the negotiation and drafting of Memoranda of Understanding (MOUs), partnership agreements, and collaboration frameworks.
• Coordinate partner mapping and due diligence processes in collaboration with relevant departments.
• Facilitate consortium and partnership development for joint funding opportunities.
• Represent the organization in relevant coordination forums, donor meetings, partnership platforms, and sector working groups.
• Strengthen collaboration and information sharing with humanitarian actors operating in refugee contexts.
• Collaborate with the MEAL Officer on internal and external communication for the organization.

QUALIFICATIONS & REQUIREMENTS

• Bachelor's degree in international relations, Development Studies, Communications, Public Relations, Business Administration, Marketing, Social Sciences, or a related field.
• Minimum 3 years of experience in grants management, proposal development, resource mobilization, fundraising, partnerships, or donor relations within the humanitarian, development, or human rights sector.
• Demonstrated experience in grant writing and successful proposal development for institutional and private donors.
• Experience coordinating and submitting funding applications and grant proposals.
• Knowledge of donor regulations and requirements of major donors.
• Strong written communication, editing, and proposal writing skills with the ability to produce high-quality donor submissions.
• Strong stakeholder engagement, networking, and relationship management skills.
• Excellent analytical, research, organizational, and project coordination skills.
• Ability to work independently and collaboratively within cross-functional teams.
• Proficiency in Microsoft 365 and experience using Grant Management Systems (GMS), donor tracking platforms
• Knowledge of the Accountability to Affected Populations (AAP) framework.
• Understanding of Protection from Sexual Exploitation and Abuse (PSEA), safeguarding, and Anti-Fraud principles.

Remuneration: Ksh 108750