Payables Accountant at West Indian Ocean Cable Company (WIOCC)

Job Objective:

To support WIOCC’s finance operations by delivering accurate, timely and well-controlled accounts payable processes across multiple jurisdictions, strengthening supplier relationships, safeguarding compliance, and contributing to efficient cash flow management in a fast-paced telecommunications environment.

Reporting Line: Manager, Accounts Payable

Key Duties and Responsibilities

Invoice Lifecycle Management

• Maintain the New Bills Register, ensuring all records are complete, accurate, properly supported, and audit-ready
• Manage the end-to-end processing of supplier invoices, including receipt, validation, coding, approval follow-up, and timely posting in line with company policies and delegated authority limits
• Maintain the Disputed Invoices Register and work closely with internal stakeholders and suppliers to resolve discrepancies promptly, minimise delays, and improve first-time processing accuracy

Cash Flow & Liquidity Management

• Work closely with Treasury to support short-term cash flow forecasting, payment prioritisation, and liquidity planning across WIOCC’s operating markets

Payment Operations & Vendor Relations

• Prepare payment instructions accurately and on time, follow up on approvals, and ensure all payments are processed within agreed deadlines and control requirements
• Post payments and share remittance or allocation schedules with suppliers to promote transparency, resolve queries efficiently, and maintain strong vendor relationships
• Monitor aged payables and ensure suppliers are paid in accordance with agreed credit terms, contractual obligations, and approved cash flow plans

Reconciliation & Reporting

• Perform monthly supplier statement reconciliations, investigate unreconciled items, and prepare clear status reports for management review and follow-up
• Maintain the accuracy and integrity of accounts payable records to support month-end close, audits, tax compliance, and management reporting

Offset & NetSuite Administration

• Prepare offset agreements, obtain supplier sign-off, and ensure accurate, timely processing and allocation within NetSuite
• Maintain complete and up-to-date records of outstanding payables, offsets, and related supporting documentation

Process Excellence & Compliance

• Promote adherence to Accounts Payable standard operating procedures, work instructions, internal controls, and approval workflows
• Identify and recommend process improvements that enhance efficiency, reduce risk, strengthen controls, and support automation within the accounts payable function
• Ensure compliance with applicable local and international financial regulations, tax requirements, and audit standards across operating jurisdictions

General Support

• Provide the administrative and clerical support required for the timely settlement of the organisation’s financial obligations
• Undertake any other duties reasonably assigned from time to time in support of the Finance function

Minimum Qualifications

• Bachelor’s degree in Finance, Accounting, or a related discipline
• CPA(K), ACCA, or an equivalent professional accounting is desirable
• A minimum of 5 years’ relevant experience in accounts payable or a comparable finance operations role
• Experience using ERP systems, preferably NetSuite, with strong working knowledge of invoice processing, reconciliations, and payment controls

Experience and Skills

• Strong attention to detail, with excellent organisational, analytical, and problem-solving skills
• Sound understanding of accounts payable controls, invoice matching, supplier reconciliations, and payment processing
• Strong communication and stakeholder management skills, with the ability to work effectively with suppliers and cross-functional teams
• Ability to plan, prioritise, and deliver to tight deadlines in a fast-paced, high-volume environment
• Proficiency in Microsoft Excel and confidence in working with ERP systems and finance process improvement initiatives
• Strong relationship-building capability, with a service-oriented and professional approach.
• Resilient, dependable, and committed to delivering high-quality work
• Committed to continuous improvement and operational excellence

Attributes

• Client-focused, relationship builder
• Integrity, honesty with high ethical standards
• Boundless, passionate and flexible
• Personal excellence, accuracy and attention to detail
• Collaborative, achieve results through teamwork and partnerships