Payroll Coordinator - Remote at ACLED

Specific Roles and Responsibilities:

• Manage the full payroll cycle (nationally and internationally) via our stakeholders to ensure accuracy and timeliness calculations provided.
• Manage contractor monthly contractor invoicing, payments through all the different platforms, monitoring and resolving any queries.
• Process and validate the monthly payroll input and ensure correct mutation processing in function of salary payments.
• Ensure our time & attendance tool (Timeco) is up to date and monitors if it’s processed correctly.
• Consult with the HR team concerning exceptions and payroll issues, calculate any necessary requests and provide solutions, escalate urgent matters to supervisors when needed.
• Interfaces with external vendors, pension funds, independent Financial Consultants and maintain an excellent relationship with all parties.
• Ensure compliance with company policies and other legal legislations.
• Be the point of contact with payroll provider for tax fillings.
• Support Finance team for audits engagements.
• Answer questions from team members and business partners regarding compensation, benefits, taxes and employee insurances.
• Identify, lead and execute projects regarding payroll process & system improvements.
• Provide support for the Human Resources department where relevant.
• Other duties as required (some travel might be required).

Skills and Competencies:

• Fluency in English (required).
• Diploma or Bachelor degree in HR or accounting, HR Administration, especially payroll.
• Minimum of 3 years working in an equivalent role.
• Experience working in finance for non profits (required).
• Proven track record working in payroll administration (required).
• Proficiency with Excel, accounting software (Netsuite), and data management systems (required).
• Experience working with domestic and international PEOs (required).
• Strong attention to detail (required).
• Proficiency with G-Suite, Timeco, Asana, Bamboo (preferred).
• Strong problem-solving skills and communication skills (verbal and written).
• Ability to juggle multiple tasks and competing priorities.
• Enthusiastic, proactive and comfortable handling administrative tasks when required.
• Ability to work remotely with limited supervision.
• EST or CET timezone preferred.